Project Coordinator

Benshaw Inc.; Pittsburgh (Allegheny County); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Medical, Vision, and Dental

401(k) with employer match

Paid time off

Job summary

Benshaw Inc. is seeking a detail-oriented Project Coordinator to support Project Management and Sales teams with administrative and coordination tasks across engineering and manufacturing projects.

You will manage documentation, timelines, and internal communications, acting as a liaison among Project Management, Sales, Engineering, Operations, and customers. Ideal candidates have 2+ years in a technical or manufacturing setting, strong organization and communication skills, and proficiency with

Qualifications

• 2+ years of experience in project coordination, administrative support, sales support, or operations in a technical or manufacturing environment.
• Strong organizational, time management, and multitasking skills.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint).
• Experience working with ERP/CRM systems and project tracking tools.

Responsibilities

• Provide administrative and coordination support to Project Managers and Sales teams across multiple concurrent projects.
• Assist with project kickoff preparation, documentation, and internal communication.
• Maintain accurate project records, schedules, and documentation within ERP, CRM, and project management systems.
• Track key milestones, deliverables, and deadlines, escalating risks or delays as needed.
• Support Sales with order processing, contract documentation, and customer communications.
• Assist with proposal documentation, pricing coordination, and customer correspondence.
• Ensure accuracy of project handoff from Sales to Project Management.
• Coordinate with Engineering, Operations, Supply Chain, and Finance to ensure alignment on project requirements and timelines.
• Schedule meetings, prepare agendas, and document action items.
• Support internal and external stakeholder communication throughout the project lifecycle.
• Prepare project status reports, dashboards, and documentation for leadership and stakeholders.
• Identify opportunities to improve project coordination, documentation, and administrative processes.
• Support continuous improvement initiatives within Project Management and Sales operations.

Skills

Project coordination

Communication

Organization

Time management

MS Office proficiency

Education

Associate’s or Bachelor’s degree in Business, Project Management, Engineering, or related field

Tools

ERP/CRM systems

Project tracking tools

Job description

Position Summary

Benshaw is seeking a detail-oriented and highly organized Project Coordinator to support Project Management and Sales teams with administrative, coordination, and operational tasks across complex engineering and manufacturing projects. This role plays a critical part in ensuring projects move efficiently from order entry through execution by managing documentation, tracking timelines, coordinating internal stakeholders, and supporting customer communication.

The Project Coordinator will serve as a key liaison between Project Management, Sales, Engineering, Operations, and customers, helping drive accuracy, efficiency, and exceptional customer experience throughout the project lifecycle.

Key Responsibilities

Project & Administrative Support

• Provide administrative and coordination support to Project Managers and Sales teams across multiple concurrent projects.
• Assist with project kickoff preparation, documentation, and internal communication.
• Maintain accurate project records, schedules, and documentation within ERP, CRM, and project management systems.
• Track key milestones, deliverables, and deadlines, escalating risks or delays as needed.

Sales & Order Support

• Support Sales with order processing, contract documentation, and customer communications.
• Assist with proposal documentation, pricing coordination, and customer correspondence.
• Ensure accuracy of project handoff from Sales to Project Management.

Cross-Functional Coordination

• Coordinate with Engineering, Operations, Supply Chain, and Finance to ensure alignment on project requirements and timelines.
• Schedule meetings, prepare agendas, and document action items.
• Support internal and external stakeholder communication throughout the project lifecycle.

Reporting & Process Improvement

• Prepare project status reports, dashboards, and documentation for leadership and stakeholders.
• Identify opportunities to improve project coordination, documentation, and administrative processes.
• Support continuous improvement initiatives within Project Management and Sales operations.

Qualifications

Required

• 2+ years of experience in project coordination, administrative support, sales support, or operations in a technical or manufacturing environment.
• Strong organizational, time management, and multitasking skills.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint).
• Experience working with ERP/CRM systems and project tracking tools.

Preferred

• Associate’s or Bachelor’s degree in Business, Project Management, Engineering, or a related field (or equivalent experience).
• Experience in manufacturing, engineering, industrial equipment, or technical environments.
• Familiarity with project management methodologies and terminology.
• Ability to interpret technical documentation and drawings.
• Experience supporting cross-functional teams in a fast-paced environment.

Since our founding in 1983, Benshaw has grown to become a recognized leader in the design, development and manufacture of mission critical motor controls and drives. That’s why, when the application is critical, and the environment harsh, customers specify Benshaw more than any other brand.

Intelligent, creative, and determined people have made us who we are today. We recognize that hiring and developing talent is a key element in our continued growth. We are looking for people with ambition and commitment to excellence to continue to drive these results. If you are looking for a business environment where people treat each other with mutual respect and dignity and each employee can make a difference, Benshaw is the company for you. We offer competitive pay, medical, vision and dental benefits, 401(k) with employer match, as well as a host of other additional health and employee benefits.

Equal Employment Opportunity Statement

Benshaw is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, protected veteran status, or any other characteristic protected by applicable laws. We are committed to fostering an inclusive and diverse workplace.

Please Note: This position requires candidates to be authorized to work in the United States on a full-time, permanent basis, without restriction and without the need for current or future visa sponsorship. This includes, but is not limited to, individuals on F-1 OPT, CPT, H-1B, or other temporary work authorizations. We are unable to provide employment visa sponsorship for this role.

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