Project Coordinator

FEDSYNC; Town of Florida (NY); On-site; USD 90,000 - 120,000; Full time

Job summary

FedSync is seeking a capable project and program support professional to assist NASA-related initiatives. The role involves coordinating meetings, managing logistics, and ensuring compliance with U.S. and international policies.

The ideal candidate will bring extensive experience, strong communication skills, and the ability to operate with minimal supervision. Responsibilities include reporting, calendar management, IT provisioning, event planning, and serving as a back-up to senior

Qualifications

• Minimum 8 years of professional experience.
• Strong written and verbal communication skills.
• Must be a U.S. citizen; NASA badge preferred or ability to obtain one.

Responsibilities

• Provide comprehensive support for NASA projects, programs, or events, including planning, coordinating, and ensuring adherence to U.S. regulations and international policies.
• Assist the Program/Project Manager by participating in meetings, communications, and logistical planning with government stakeholders.
• Assess project requirements, identify risks/issues, and recommend solutions for managerial decision-making.
• Execute all aspects of project logistics including facility management, marketing, communications, security, transportation, record management, and purchase requests.

Skills

Project coordination

Stakeholder communication

Time management

Education

Associate's Degree

Tools

Microsoft Office

SharePoint

Job description

About FedSync:

Since our inception, FedSync has been driven by the core values of Accountability, Integrity, Teamwork, Value, Innovation, and Quality. These values define who we are. Our vision is to partner with the brightest, most forward-thinking individuals to deliver solutions that anticipate the needs of tomorrow. Our mission is to provide the federal government with innovative and proven solutions, equipping them with the tools and talent necessary to meet future challenges. At FedSync, people matter - both to us and to our clients.

Position Overview:

This role is designed to support NASA in executing a variety of projects, programs, and events. The ideal candidate will have strong expertise in providing program and project support, demonstrating success in managing both routine and complex tasks independently. The role involves close collaboration with supervisors and staff, requiring minimal supervision while ensuring effective and efficient project execution.

Key Responsibilities:

• Provide comprehensive support for various NASA projects, programs, or events, including planning, coordinating, and ensuring adherence to U.S. and foreign government regulations, as well as international cultures, customs, and policies.
• Assist the Program/Project Manager by participating in meetings, communications, and logistical planning with government stakeholders.
• Assess project requirements, identify risks/issues, and recommend solutions for managerial decision-making.
• Execute all aspects of project logistics, including facility management, marketing, communications, graphics, security, transportation, record management, and preparing purchase requests.
• Generate reports, establish curriculums, maintain calendars, and ensure proper record retention and website updates.
• Provide in-depth knowledge of agency program goals and objectives to ensure effective execution of key events and milestones.
• Use analysis techniques to evaluate and report on program accomplishments and suggest improvements to management.
• Collaborate with teams to plan and implement projects and provide recommendations to management.
• Serve as the primary backup to the Executive Admin and manage various administrative duties.
• Oversee IT provisioning and serve as the IT Representative.
• Manage conference room bookings, office supply orders, and shipping logistics.
• Maintain office rosters, bulletin boards, and handle property management duties.
• Lead special events at the Center and integrate weekly staff presentations.
• Handle multiple tasks and deadlines efficiently in a fast-paced environment.
• Express ideas clearly and concisely in both verbal and written formats, with management and staff.

Additional Duties

• Act as the lead for special events and manage office action items (KATS).
• Serve as a key liaison for property management, keys/parking requests, and Center-specific administrative tasks.
• Handle complex record searches, analyze data, and apply advanced techniques for project assistance work.
• Advanced proficiency in Microsoft Office Suite, particularly SharePoint, Word, Excel, and PowerPoint.

Qualifications:

• Education:
  • Associate's Degree (preferred), High School Diploma required.
• Experience:
  • Minimum of 8 years of professional experience.
• Additional Requirements:
  • S. citizenship required.
  • Prior experience with NASA or related contracts preferred, with an active NASA badge.
  • Exceptional verbal and written communication skills.
  • Must pass regular criminal and drug screenings.

FedSync is an Equal Opportunity Employer:

We do not discriminate based on race, color, religion, sex, gender, national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factors.

Acceptable background check including criminal history background check and credit Check.