Administrative Assistant - NASA KSC

FedSync; Merritt Island (FL); On-site; USD 40,000 - 55,000; Full time

Job summary

FedSync is looking for a skilled Administrative Assistant at the NASA Kennedy Space Center. The ideal candidate will manage office operations, assist with budgeting, payroll, and personnel records, and provide comprehensive support to executive staff.

Must be a US citizen and possess a High School diploma with 2–4 years of relevant experience. Familiarity with Microsoft Office Suite and strong organizational skills are essential. Flexibility for onsite work during nights and weekends is necessary.

Qualifications

• US Citizenship required.
• 2–4 years of equivalent professional experience.
• Excellent communication skills with various stakeholders.

Responsibilities

• Provide executive administrative support including budget management.
• Manage office operations, including phone calls and visitor handling.
• Prepare briefing materials and presentations using Microsoft tools.

Skills

Project management

Problem-solving

Customer service orientation

Microsoft Office Suite

Budgeting and payroll management

Education

High School diploma

Tools

Microsoft Office

SharePoint

O365

Adobe Acrobat

Job description

Position Overview

FedSync is seeking a highly skilled Administrative Assistant to provide comprehensive support to the executive staff and Administrative Office at NASA Kennedy Space Center (KSC). The role includes managing office operations, handling budgeting, personnel records, payroll, and ensuring effective service delivery. The ideal candidate will work independently, demonstrate expertise in various administrative functions, and excel in a fast‑paced environment.

Key Responsibilities

• Provide executive administrative support, including budgeting, personnel records, payroll, and office management.
• Utilize Microsoft Office Suite (Word, Excel, PowerPoint), Outlook, SharePoint, O365, Teams, and Adobe Acrobat to prepare briefing materials, charts, and presentations.
• Serve as a professional representative for the office, managing recurring procedures, offering policy and procedural guidance, and ensuring high‑quality deliverables.
• Handle visitors, phone calls, calendar management, travel coordination, file maintenance, correspondence tracking, and meeting coordination.
• Support the Directorate Executive staff with various projects, programs, and events.
• Plan, organize, and work effectively in a team environment, providing recommendations for improvements in administrative processes.
• Safeguard sensitive information and comply with policies regarding Controlled Unclassified Information (CUI) and procurement‑sensitive information.
• Manage complex calendars and travel arrangements, and prepare documentation and responses for administrative issues.
• Coordinate Systems Engineering and Technical Interchange, IT governance documentation, and face‑to‑face meetings.
• Demonstrate excellent problem‑solving skills, customer service orientation, and the ability to handle multiple tasks with attention to detail.

Qualifications

• US Citizenship Required.
• Education: High School diploma.
• Experience: 2–4 years of equivalent professional experience.
• Proficient in media credentialing systems and Facilities Management.
• Skilled in administrative support with a strong understanding of KSC administrative processes and inter‑Center activities.
• Excellent verbal and written communication skills, with the ability to address administrative issues and inquiries from various stakeholders, including NASA HQ and other federal agencies.
• Strong organizational and multitasking abilities, with the capacity to work independently and as part of a team.
• Demonstrated expertise in managing complex calendars, coordinating meetings, and handling sensitive information.

Additional Requirements

• Ability to work onsite with a flexible schedule, including nights, weekends, and holidays.
• Ability to track and coordinate work across multiple organizations and maintain proficiency in electronic tracking systems.

FedSync Is An Equal Opportunity Employer. We do not discriminate based on race, color, religion, sex, gender, national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non‑merit factors.

Acceptable background check including criminal history background check and credit check.