Project Coordinator

Eisenhower Health; Rancho Mirage (CA); On-site; USD 31,000 - 48,000; Full time

Job summary

Eisenhower Health in Rancho Mirage, CA, seeks an experienced administrative coordinator to support leadership and project efforts. This role emphasizes efficient operations, confidentiality, and cross-functional communication within a healthcare setting.

You will manage schedules, coordinate meetings and travel, and assist with data collection and reporting. The position requires five years of admin experience in healthcare and a preferred project management certification, with a 40-hour work

Qualifications

• High school diploma or GED required; associate degree preferred.
• Project management certification preferred.
• Five years of administrative/support experience in business or healthcare required.

Responsibilities

• Coordinate schedules for multiple leaders and teams; arrange meetings, video conferences, travel, and events.
• Draft correspondence and prepare requested reports by collecting and analyzing information.
• Handle telephone calls, mail, filing, contact databases, and appointment calendars.
• Assist in coordinating staff schedules and use of conference rooms.
• Prepare and process invoices, expense reports, and other bills; maintain records.
• Maintain office supplies and equipment; manage stock and purchases as needed.
• Provide technical support for video conferencing and presentations; coordinate with IT when needed.
• Ensure operation of office equipment and troubleshoot as required.
• Transcribe committee minutes when applicable.
• Perform other duties as assigned.

Skills

Project coordination

Administrative support

Communication skills

Confidentiality

Vendor negotiation

Data entry

Multitasking

MS Office

Education

High school diploma or GED

Associate degree or higher

Tools

Microsoft Office Suite

Job description

Default Work Shift:

Day (United States of America)

Hours:

40

Salary range:

$22.83 - $34.69

Schedule:

Full Time

Shift Hours:

8 Hour employee

Department:

Center for Professional Development

Job Objective:

Coordinates projects and provides administrative support to leadership, ensuring effective and efficient operations.

Job Description:

Education: Required:High school diploma, GED or higher level degree Preferred: Associate’s degree or higher level degree Licensure/Certification: Preferred: Project management certification Experience: Required: Five (5) years of experience in administrative/support capacity in business or healthcare Preferred: Experience in healthcare and resource management

Reports To: Manager, Director, Senior Director or Chief Nursing Informatics Officer Supervises: N/A Ages of Patients: N/A Blood Borne Pathogens: Minimal/ No Potential

Skills, Knowledge, Abilities:

Ability to adapt quickly to changing priorities and unexpected situations, Ability to communicate with patients, healthcare professionals, and staff to ensure clear and accurate exchange of information, Ability to maintain high degree of confidentiality, Ability to negotiate with vendors, conduct basic financial analysis and calculations, Ability to organize and coordinate multiple projects simultaneously, Ability to prioritize tasks and manage time efficiently to meet deadlines, Ability to use Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and other relevant software applications, Ability to work independently and as a team member, Knowledge of performance improvement tools, and the ability to use them effectively, Problem solving skills to identify issues and formulate effective solutions, Proficient with data entry, spreadsheet and collecting and disseminating data, Proficient in Microsoft Outlook calendar management for meeting scheduling, Written and verbal communication skills

Essential Responsibilities

1. Demonstrates compliance with Code of Conduct and compliance policies, and takes action to resolve compliance questions or concerns and report suspected violations.
2. 2. Efficiently manages, prioritizes and maintains schedules for multiple leaders and team members by planning, arranging and scheduling meetings, video conferences, teleconference, events, retreats, travel, etc. and ensuring space availability, catering services and necessary equipment is arranged.
3. 3. Reviews, researches, and routes correspondence; drafts letters and documents; prepares requested reports by collecting and analyzing information, and initiating communications.
4. 4. Provides administrative and office support, including handling telephone calls, responding to inquiries, distributing mail, maintaining filing system and contact data bases, maintaining appointment calendars and coordinating meetings and preparing appropriate materials.
5. 5. Collaborates with leadership to complete and/or maintain projects.
6. 6. Creates reports to improve visualizing, interpreting, and analyzing data, if applicable.
7. 7. Assists in the coordination of staff schedules and maintains schedule for use of the Administration/Education Conference rooms, if applicable.
8. 8. Transcribes accurate and comprehensive committee minutes, if applicable.
9. 9. Prepares and processes invoices, check requests, expense reports and other bills; keeps accurate and up to date records.
10. 10. Maintains supplies for o﬋ce, copy room, conference rooms, and physician lounge. Check stock to determine inventory levels, place and expedite orders and verify receipt of supplies.
11. 11. Provides technical assistance whenever necessary before and during video conferencing, presentation and make necessary arrangements for additional assistance if needed from technical support.
12. 12. Ensures operation of all o﬋ce equipment and electronic devices; follow trouble shooting instructions, call for repairs, create work order requests.
13. 13. Performs other duties as assigned.