Project Coordinator

Spectraforce Technologies; Clayton (NC); On-site; USD 42,000 - 64,000; Full time

Job summary

Spectraforce Technologies in Clayton, NC is seeking a Project Coordinator to perform administrative and process support for the project management team. The role requires handling scheduling, travel coordination, onboarding, KPI tracking, and preparing dashboards with Excel and PowerPoint.

The position entails onsite work M-F 8am-5pm, 1-year duration, with confidentiality and cross-functional collaboration as key components of daily duties.

Qualifications

• Bachelor's degree in business administration or related field required or equivalent combination of education & experience
• Minimum of four (4) years of experience in an administrative field required, preferably in a pharmaceutical environment
• Associate degree with six (6) years of administrative experience in pharma preferred
• High school diploma with eight (8) years of administrative experience in pharma preferred
• Office management support — ordering equipment, supplies, catering requests, onboarding support
• Administrative support — event planning, board meetings, note taking, calendar management, travel/expense reporting
• Strategic partner support — planning for governance meetings and content submission/integration
• Problem solving and navigating complex assignments preferred
• MS Office proficiency required (Word, Excel, PowerPoint, Outlook)
• Pharmaceutical experience a plus

Responsibilities

• Own/lead projects as assigned under direction of department leader
• Oversee project flow from origination to completion within defined scope, cost & time constraints
• Own calendar, manage schedule, anticipate needs & meet customer needs
• Maintain & create reports/department metrics using Excel & PowerPoint, SharePoint, Teams
• Update targets & present status to department management
• Own meeting action lists and ensure completion
• Plan and execute meetings and events (virtual and off-site)
• Create or edit presentations for meetings and events
• Plan internal meetings and events; manage agenda, logistics, output & actions
• Prepare and submit expense reports per NNLPILP policies
• Coordinate complex travel arrangements and itineraries
• Support project tasks and social activities as needed
• Assist New Hire Onboarding activities including IT access, workspace setup
• Order and maintain department supplies
• Maintain 5S standards for documentation and storage
• Support projects with data collection and dashboards
• Contribute to internal NN media campaigns
• Suggest process improvements and standardizations
• Communicate effectively to represent the department
• Perform confidential administrative duties
• Collaborate with local colleagues
• Follow safety and environmental requirements
• Other duties as assigned

Skills

Interpersonal communication

Project coordination

Detail orientation

Education

Bachelor's degree in business administration

Associate degree in business/related field

High school diploma with 8 years experience

Tools

Microsoft Excel

PowerPoint

SharePoint

Outlook

Job description

Title: Project Coordinator

Location: Clayton, NC 27527

Duration: 1 year

Reporting Expectations

Onsite; M-F, 8am-5pm

Top Skills Per Manager

• Strong Interpersonal Communication and Communication | Demonstrates a "One Team" mindset, builds effective partnerships across functions, and fosters productive working relationships in a highly collaborative environment.
• Project and Expansion Environment Experience | Proven experience working in project-based or expansion-focused environments, with the ability to adapt effectively to evolving business needs, shifting priorities, and changing project demands.
• Detail Orientation and Resourcefulness | Exhibits strong attention to detail, critical thinking, and resourcefulness in identifying solutions, managing competing priorities, and driving work forward with minimal direction.

Purpose

Performs administrative, clerical & process support. Assists the Director &/or department leadership team in document controlling, scheduling, meeting logistics, social activities, travel coordination, presentation development, onboarding & KPI tracking. This position will work alongside the project management team & require a high level of confidentiality.

Essential Functions

• Own/lead projects as assigned under direction of department leader
• Oversee project flow process, through origination to completion within the defined scope, cost & time constraints
• Own calendar, manage schedule, anticipate needs & effectively manage these while meeting the needs of the customer
• Maintain & create reports/department metrics using Excel & PowerPoint, SharePoint, Teams
• Responsible for process to update targets & presentation of status to department management
• Own meeting action list following up with action owners to ensure completion according to schedule
• Plan, design & execute both meetings/off-site events as well as virtual meetings & events
• Create, design &/or edit presentations for meetings & events
• Plan all internal meetings & events for the department; manage the agenda, logistics, presentations, coordinate output & actions, catering & off-site events
• Prepare & submit expense reports on behalf of management in compliance with NNPILP policies
• Manage & coordinate complex travel arrangements & itineraries while ensuring flights, accommodations, ground &/or rental transportation are reserved
• Support the project with tasks & social activities as needed
• Support New Hire Onboarding activities for newly hired employees, to include contingent workers: ensuring initials have been assigned to support system access requests, set-up of workspace (desk, phone, required IT equipment), welcoming new employee/contingent worker & other related support as needed
• Order & maintain supplies needed to support the assigned department area
• Set up & maintain 5S standards for documentation, admin & storage areas
• Support projects through data collection & analysis & translate into visual dashboards
• Support internal NN media campaigns related to the project
• Suggest & implement process improvement & standardization updates
• Exercise excellent communication skills to represent the department
• Perform a wide range of administrative duties confidential in nature
• Partner & collaborate closely with local colleagues
• Follow all safety & environmental requirements in the performance of duties
• Other accountabilities, as assigned

Physical Requirements

• May move equipment &/or supplies weighing up to 33 pounds within the facility using various body positions.
• May be required to be on your feet for up to a 12-hour shift.
• May required corrected vision to 20/20 or 20/25 based on role.
• May require color vision based on role.
• May require the ability to work in loud noise environments with hearing protections.

Qualifications

• Bachelor's degree in business administration or related field from an accredited university required or equivalent combination of education & experience required
• Minimum of four (4) years of experience in an administrative field required, preferably in a pharmaceutical environment required with Bachelor's Degree
• May consider an Associate degree in business or related field of study from an accredited university with six (6) years of experience in administrative field required, preferably in a pharmaceutical environment
• May consider a High School Diploma or equivalent with eight (8) years of experience in administrative field required, preferably in a pharmaceutical environment
• Office management support - ordering equipment, supplies, managing catering requests, personnel onboarding support
• Administrative support - event planning, running boards/staff meetings, note taking, actions planning, calendar management, travel/expense reporting, etc
• Strategic partner support - planning and support for agenda planning, business cycle calendar planning, helping plan and drive content submission/integration/etc for multi-level governance meetings, etc.
• Ability to problem solve & navigate complex assignments preferred
• Strong knowledge & experience using Microsoft Office applications including Word, Excel, PowerPoint & Outlook required
• Project management skills a plus
• Pharmaceutical experience a plus