Project Coordinator

Eisenhower Medical Center; United States; On-site; USD 30,000 - 48,000; Full time

Job summary

Eisenhower Medical Center is seeking an experienced Administrative Coordinator to support leadership and coordinate multiple projects within the Center for Professional Development. The role emphasizes efficiency, confidentiality, and effective communication with patients, staff and healthcare professionals.

Responsibilities include managing schedules, drafting reports, handling invoices, coordinating meetings and events, and working with vendors.

Qualifications

• High school diploma, GED or higher level degree.
• Associate’s degree or higher preferred.
• Project management certification preferred.

Responsibilities

• Efficiently manages, prioritizes and maintains schedules for multiple leaders and team members.
• Drafts letters and documents; prepares requested reports by collecting and analyzing information.
• Provides administrative and office support, including handling calls, mail, filing, calendars and meetings.
• Coordinates meetings, video conferences, travel and events; ensures space, equipment and catering as needed.
• Makes invoices and expense reports; maintains up-to-date records.

Skills

Microsoft Office Suite

Communication

Project coordination

Confidentiality

Time management

Education

High school diploma or GED

Associate’s degree preferred

Tools

Video conferencing equipment

Job description

Job Details

Default Work Shift: Day (United States of America) Hours: 40 Salary range: $22.83 - $34.69 Schedule: Full Time Shift Hours: 8 Hour employee Department: Center for Professional Development

Job Objective

Coordinates projects and provides administrative support to leadership, ensuring effective and efficient operations.

Education

Required: High school diploma, GED or higher level degree

Preferred: Associate’s degree or higher level degree

Licensure/Certification

Preferred: Project management certification

Experience

Required: Five (5) years of experience in administrative/support capacity in business or healthcare

Preferred: Experience in healthcare and resource management

Reporting & Supervising

Reports To: Manager, Director, Senior Director or Chief Nursing Informatics Officer

Supervises: N/A

Job Summary

Ages of Patients: N/A Blood Borne Pathogens: Minimal/ No Potential

Skills, Knowledge, Abilities

Ability to adapt quickly to changing priorities and unexpected situations, Ability to communicate with patients, healthcare professionals, and staff to ensure clear and accurate exchange of information, Ability to maintain high degree of confidentiality, Ability to negotiate with vendors, conduct basic financial analysis and calculations, Ability to organize and coordinate multiple projects simultaneously, Ability to prioritize tasks and manage time efficiently to meet deadlines, Ability to use Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and other relevant software applications, Ability to work independently and as a team member, Knowledge of performance improvement tools, and the ability to use them effectively, Problem solving skills to identify issues and formulate effective solutions, Proficient with data entry, spreadsheet and collecting and disseminating data, Proficient in Microsoft Outlook calendar management for meeting scheduling, Written and verbal communication skills

Essential Responsibilities

• Demonstrates compliance with Code of Conduct and compliance policies, and takes action to resolve compliance questions or concerns and report suspected violations.
• Efficiently manages, prioritizes and maintains schedules for multiple leaders and team members by planning, arranging and scheduling meetings, video conferences, teleconference, events, retreats, travel, etc. and ensuring space availability, catering services and necessary equipment is arranged.
• Reviews, researches, and routes correspondence; drafts letters and documents; prepares requested reports by collecting and analyzing information, and initiating communications.
• Provides administrative and office support, including handling telephone calls, responding to inquiries, distributing mail, maintaining filing system and contact data bases, maintaining appointment calendars and coordinating meetings and preparing appropriate materials.
• Collaborates with leadership to complete and/or maintain projects.
• Creates reports to improve visualizing, interpreting, and analyzing data, if applicable.
• Assists in the coordination of staff schedules and maintains schedule for use of the Administration/Education Conference rooms, if applicable.
• Transcribes accurate and comprehensive committee minutes, if applicable.
• Prepares and processes invoices, check requests, expense reports and other bills; keeps accurate and up to date records.
• Maintains supplies for office, copy room, conference rooms, and physician lounge. Check stock to determine inventory levels, place and expedite orders and verify receipt of supplies.
• Provides technical assistance whenever necessary before and during video conferencing, presentation and make necessary arrangements for additional assistance if needed from technical support.
• Ensures operation of all office equipment and electronic devices; follow trouble shooting instructions, call for repairs, create work order requests.
• Performs other duties as assigned.

Company Culture

Welcome to Eisenhower Health Careers! Eisenhower has been a leader in health care for the Coachella Valley since we opened our medical center in 1971. Since then, we’ve been growing steadily, adding services, capabilities and facilities to anticipate and meet the needs of our expanding area. Today, the Eisenhower name extends far beyond the state-of-the-art care we deliver at the hospital.