Coordinator of Operations & Special Projects

Advocate Health Care; Park Ridge (IL); On-site; USD 70,000 - 95,000; Full time

Job summary

Advocate Health Care is seeking a capable individual to provide project management and executive support to the Executive Director and Directors. The role includes creating documents, managing reports, and coordinating action items across teams.

The candidate will maintain SharePoint sites, develop project plans, and present updates to leadership. A bachelor’s degree and 3–5 years in a hospital or corporate environment are required.

Qualifications

• Bachelor’s degree required.
• 3–5 years of hospital or corporate business experience.

Responsibilities

• Create drafts and finished documents from notes; review for accuracy and formatting.
• Establish and implement operational plans for successful project completion.
• Study reports, compare with data, and highlight significant items for Leadership.
• Conduct meetings to gather information and update status of reports and projects.
• Use data to drive performance and identify efficiency improvements.
• Prioritize and manage multiple projects with deadlines.

Skills

Project management

Executive support

MS Office proficiency

PowerPoint

SharePoint

Data/analytical ability

Organizational skills

Communication skills

Decision making

Attention to detail

Education

Bachelor's degree

Tools

SharePoint

PowerPoint

Excel

Word

Job description

Major Responsibilities

• Performs a variety of project management duties to relieve the Executive Director and Directors of details of executive business matters. This accountability has wide latitude for exercising discretion and judgment in moving action items, reports and correspondence through the pipeline in a highly efficient and effective manner.
• 1)Creates drafts and a wide variety of finished documents from notes, brief instructions or printed materials. Reviews finished materials for completeness, accuracy, format, compliance with policies and procedures, and appropriate grammatical usage.
• 2)Establishes and implements operational plans for successful project completion with direction from Leadership team.
• 3)Studies reports received by the Leadership team.; checks and compares with previous reports and other data and bring to the attention of the Leadership team. significant items, changes, errors or omissions; supervise the maintenance of department files keeping correspondence and reports available for reference.
• 4)Conducts meetings on behalf of the Leadership team.to gather information relating to report generation or creation of presentation materials, supporting documents, and project status updates.
• 5)Utilizes data to drive performance, conduct metric-based analysis to identify efficiency/effectiveness maximization strategies.
• 6)Prioritizes to manage multiple projects simultaneously and follows through on tasks in an efficient and timely manner that is observant of crucial deadlines.
• Attends key meetings with the Leadership team., or from their direction, and coordinates the action items, deliverables and follow‑up communication to appropriate individuals immediately thereafter.
• 2)Maintains SharePoint sites for key meetings and effectively utilizes sites to increase organization of committees, councils, or projects associated with the sites.
• 1)Tracking and reporting: creates and delivers customized project plans, presentations, and updates ensures timely and effective deployment of implementation plans and measurable returns. Utilizes internal and external data comparative tools to track and monitor block performance. Develops project plans to track and monitor project performance and evaluate progress towards completion.
• Working with the Administrative Assistants dedicated to the Executive Director and Directors, maximizes efficiency, productivity, and the timely completion of projects, meetings, and tasks. Contributes to an environment that is conducive to staff development, job satisfaction and the achievement of team goals.
• 1)Supports Administrative Assistants with calendar/schedule oversight for the Executive Director and Directors.
• 2)Designs and creates documents utilizing PowerPoint, Word, Excel, and other software.

Education/Experience Required

• Bachelor’s degree.
• 3-5 years work experience in a hospital or corporate business.

Knowledge, Skills & Abilities Required

• Self-directed, results-oriented and creative.
• Proficient with word processing, spreadsheet, presentation software, database management and calendar programs.
• Highly effective interpersonal communication skills.
• Expert-level written/verbal communication skills.
• Strong organizational skills.
• Strong decision‑making ability.
• Extreme attention to detail

Physical Requirements And Working Conditions

• Ability to work in a fast‑paced changing environment.
• Ability to prioritize independently and respond to multiple simultaneous requests.
• Ability to work under stressful conditions and in difficult situations with a high degree of professionalism, tact and discretion.
• Detailed knowledge of organization’s operations, organizational procedures and personnel.
• Proficiency in business and health care vocabulary to effectively produce projects, reports and presentations on behalf of the Executive Director and Directors and the company.
• Strong time management skills to plan, manage and execute job accountabilities.

This job description indicates the general nature and level of work expected of the incumbent. It is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the incumbent. Incumbent may be required to perform other related duties.