Project Coordinator

Northeast Community Clinic; Alhambra (CA); On-site; USD 42,000 - 54,000; Full time

Job summary

Northeast Community Clinic in California is seeking a detail-oriented clerical worker to support the Operations Department. You will perform routine typing, filing, scanning, and document management, and help develop and update policies and procedures.

The role may require some evenings and weekends and involves coordinating meetings, maintaining logs, and assisting with vendor relationships and program planning to ensure productive operations.

Qualifications

• High school diploma or GED or equivalent.
• One year of clinic operations or healthcare experience.
• Commitment to goals and philosophy of Northeast Community Clinic.
• Valid state identification.

Responsibilities

• Assist in the development and the updates of Policies and Procedures.
• Assist in special projects as assigned.
• Assist in licensing and certification of facilities.
• Assist in the creation of systems, planning and implementation of programs and services; operational, facilities, logistics.
• Monitor progress of projects to meet established productivity, schedule adherence, and quality standards.
• Assist in managing vendor relationships.
• Proactively mitigate issues by identifying and relaying information to manager.
• Coordinate meetings and maintain/update agendas, minutes and plans.
• Compile information and prepare and maintain logs, files and records; review and verify the accuracy and completeness of various documents; prepare routine reports as directed.
• Perform a variety of routine clerical duties including typing, filing, scanning, faxing, duplicating, and distributing materials.
• Perform other duties as assigned by the Operations Manager.

Skills

Excellent Communication Skills

Education

High school diploma or GED

Tools

Microsoft Office

Job description

Position Summary

Perform routine clerical duties and provide support for the Operations Department.

Description

Perform routine clerical duties and provide support for the Operations Department.

Schedule

• Flexible, may require some evening and weekends

Primary Duties And Responsibilities

• Assist in the development and the updates of Policies and Procedures.
• Assist in special projects as assigned.
• Assist in licensing and certification of facilities.
• Assist in the creation of systems, planning and implementation of programs and services; operational, facilities, logistics.
• Monitor progress of projects to meet established productivity, schedule adherence, and quality standards.
• Assist in managing vendor relationships.
• Proactively mitigate issues by identifying and relaying information to manager.
• Coordinate meetings and maintain/update agendas, minutes and plans.
• Compile information and prepare and maintain logs, files and records; review and verify the accuracy and completeness of various documents; prepare routine reports as directed.
• Perform a variety of routine clerical duties including typing, filing, scanning, faxing, duplicating, and distributing materials.
• Perform other duties as assigned by the Operations Manager.

Qualifications

Minimum Requirements

• Microsoft Office/Word/Excel/Outlook
• Excellent Communication Skills
• One year experience of clinic operations or healthcare experience
• Commitment to goals and philosophy of Northeast Community Clinic
• Valid State Identification

Required Education/Experience And/or Licensure/Certification

• High school diploma or GED equivalent
• One year experience of clinic operations or healthcare experience
• Commitment to goals and philosophy of Northeast Community Clinic
• Valid State Identification

Physical Requirements And Working Conditions

• OSHA Category 3 – Involves no regular exposure to blood, body fluids, or tissues, and tasks that involve exposure to blood, body fluids, or tissues are not a condition of employment.
• The work is majority of the time sedentary in nature.
• The employee is regularly required to communicate, frequently required to use repetitive motions, move, remain stationary, regularly push, pull and lift up to 20 pounds and occasionally push, pull and lift up to 40 pounds.
• Must possess mobility to work in a standard office/clinic setting (in some cases both settings) and to use standard office/clinic equipment, including a computer, stamina to maintain attention to detail despite interruptions, read printed materials and use a computer, and communicate in person and over the telephone.