Project Coordinator

Ultimate Staffing; Poway (CA); On-site; USD 40,000 - 41,000; Full time

Job summary

Ultimate Staffing seeks an experienced Project Coordinator to join their client's team. You will provide high-level administrative support and help ensure efficient project management and coordination.

The ideal candidate is detail-oriented, proactive, and able to handle multiple tasks onsite in Poway, CA. Strong organizational, written and verbal communication skills, plus proficiency with Microsoft Office and ServiceTitan, are essential.

Qualifications

• 5+ years of administrative, project coordination, or related experience.
• Strong organizational, time-management, and multitasking skills.
• Experience managing complex calendars and competing priorities.
• Proficiency in Microsoft Office and ability to learn new software.
• ServiceTitan experience preferred.

Responsibilities

• Provide administrative and project coordination support to leadership and management.
• Manage calendars, meetings, scheduling, and project timelines.
• Coordinate project setup, documentation, reporting, and workflow processes.
• Prepare and maintain project files, records, correspondence, and reports.
• Serve as a liaison between customers, office staff, vendors, field teams, and management.
• Track project milestones and follow up on action items.
• Assist with purchasing, material orders, proposals, and operational reporting.
• Utilize company software, including ServiceTitan and Microsoft Office.
• Identify process improvements and maintain confidentiality of sensitive information.
• Perform additional administrative and project support duties as needed.

Skills

Project coordination

Time management

Attention to detail

Communication

Calendar management

Tools

Microsoft Office

ServiceTitan

Job description

Position Overview

Ultimate Staffing is actively seeking an experienced Project Coordinator to join their client's team. This role is essential in providing high-level administrative support and ensuring efficient project management and coordination. The ideal candidate will be detail-oriented, proactive, and able to handle multiple tasks effectively.

Primary Responsibilities

• Provide administrative and project coordination support to leadership and management.
• Manage calendars, meetings, scheduling, and project timelines.
• Coordinate project setup, documentation, reporting, and workflow processes.
• Prepare and maintain project files, records, correspondence, and reports.
• Serve as a liaison between customers, office staff, vendors, field teams, and management.
• Track project milestones and follow up on action items.
• Assist with purchasing, material orders, proposals, and operational reporting.
• Utilize company software, including ServiceTitan and Microsoft Office.
• Identify process improvements and maintain confidentiality of sensitive information.
• Perform additional administrative and project support duties as needed.

Qualifications

• 5+ years of administrative, project coordination, or related experience.
• Strong organizational, time-management, and multitasking skills.
• Excellent attention to detail and written/verbal communication abilities.
• Experience managing complex calendars and competing priorities.
• Professional judgment, discretion, and integrity when handling confidential information.
• Proficiency in Microsoft Office (Outlook, Excel, Word) and ability to learn new software.
• ServiceTitan experience preferred.
• Experience in construction, service, manufacturing, or trades industries is a plus.

Required Work Hours

Monday - Friday, 1st Shift

Onsite role

Compensation

Salary range: $29 - $30 per hour

This is an excellent opportunity for a motivated individual looking to contribute to a thriving company.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.