Project Coordinator

W3Global; Bridgehampton (NY); On-site; USD 65,000 - 85,000; Full time

Benefits offered by this job

Health insurance with 50% employer-con

Job summary

W3Global is seeking a Construction Project Coordinator in The Hamptons, NY. This in-person, office-and-field role coordinates project schedules, documents, and communications among project managers, field teams, vendors, and clients to ensure timely completion.

The ideal candidate will have strong organizational and multitasking abilities, deep knowledge of construction workflows, and a knack for learning new software rapidly.

Qualifications

• Experience in construction coordination or a related project management role.
• Strong written and verbal communication skills.
• Excellent organizational skills and attention to detail.
• Ability to manage multiple projects and deadlines in a fast-paced environment.
• Familiarity with construction terminology and workflows.

Responsibilities

• Coordinate project schedules, resources, and communications to ensure timely project completion.
• Maintain and organize project documentation, contracts, permits, and reports.
• Use Google Workspace (Docs, Sheets, Slides, Drive, etc.) to track, share, and present project information.
• Learn and implement new project management and construction-related software as needed.
• Serve as a liaison between field teams, management, and clients to provide updates and resolve issues.
• Monitor project timelines, budgets, and deliverables; alert stakeholders to potential risks or delays.
• Support procurement by tracking orders, deliveries, and vendor communications.

Skills

Construction coordination

Project management

Communication

Organization

Multitasking

Learning new software

Tools

Google Workspace

AutoCAD

Microsoft Excel

Adobe Acrobat

ChatGPT

Claude

Perplexity

JobTread

Job description

Job Title: Construction Project Coordinator

Employment Type: Full-Time

Location: The Hamptons, NY

Work Arrangement: Office and field-based

Reports To: Construction Project Coordinator

The Opportunity

You will be the central point of communication between project managers, field teams, vendors, and clients, providing day-to-day administrative support for our operations.

This role requires exceptional organizational skills, multitasking, detailed record-keeping, deep technical knowledge, and the ability to adapt quickly to new software and systems. This is an in-person position and cannot be done remotely.

Primary Responsibilities

• Coordinate project schedules, resources, and communications to ensure timely project completion.
• Maintain and organize project documentation, contracts, permits, and reports.
• Use Google Workspace (Docs, Sheets, Slides, Drive, etc.) to track, share, and present project information.
• Learn and implement new project management and construction-related software as needed.
• Serve as a liaison between field teams, management, and clients to provide updates and resolve issues.
• Monitor project timelines, budgets, and deliverables; alert stakeholders to potential risks or delays.
• Support procurement by tracking orders, deliveries, and vendor communications.

Qualifications/Experience

• Proven experience in construction coordination, project management, or a related role.
• Deep knowledge of technology and ability to quickly learn new programs.
• Excellent written and verbal communication skills.
• Strong organizational skills and attention to detail.
• Ability to manage multiple projects and deadlines in a fast-paced environment.
• Familiarity with construction terminology, documentation, and workflows.

Preferred experience with:

• JobTread (preferred) or similar.
• AutoCAD (review level).
• Microsoft Excel (advanced).
• Google Workspace (Docs, Sheets, Slides, Drive, etc.).
• Adobe Acrobat.
• ChatGPT, Claude, Perplexity (and similar).

Compensation & Benefits

• salary
• Performance-based bonus eligibility
• Health insurance with a 50% employer contribution
• Paid time off and company holidays
• Professional development opportunities
• Collaborative, creative work environment