Project Coordinator

Ultimate Staffing Services; Poway (CA); On-site; USD 40,000 - 41,000; Full time

Job summary

Ultimate Staffing Services is actively seeking an experienced Project Coordinator for an onsite role in Poway, California. The position focuses on high-level administrative support and coordinating project timelines while liaising with clients, vendors, and internal teams.

ServiceTitan experience is preferred, with strong Microsoft Office skills and a detail-oriented approach. Candidates should have 5+ years in admin or project coordination, excellent communication, and the ability to manage

Qualifications

• 5+ years of administrative or project coordination experience.
• Strong organizational, time-management, and multitasking skills.
• Excellent written and verbal communication.
• Experience managing complex calendars and competing priorities.
• Discretion with confidential information.

Responsibilities

• Provide administrative and project coordination support to leadership and management.
• Manage calendars, meetings, scheduling, and project timelines.
• Coordinate project setup, documentation, reporting, and workflow processes.
• Prepare and maintain project files, records, correspondence, and reports.
• Serve as liaison between customers, office staff, vendors, field teams, and management.
• Track project milestones and follow up on action items.
• Assist with purchasing, material orders, proposals, and operational reporting.
• Utilize ServiceTitan and Microsoft Office.
• Identify process improvements and maintain confidentiality of sensitive information.
• Perform additional administrative and project support duties as needed.

Skills

Administrative experience

Project coordination

Time management

Multitasking

Communication

Microsoft Office

Learning new software

Tools

ServiceTitan

Microsoft Office

Job description

Salary: USD29 - USD30 per hour

Position Overview:

Ultimate Staffing is actively seeking an experienced Project Coordinator to join their client’s team. This role is essential in providing high-level administrative support and ensuring efficient project management and coordination. The ideal candidate will be detail-oriented, proactive, and able to handle multiple tasks effectively.

Primary Responsibilities

• Provide administrative and project coordination support to leadership and management.
• Manage calendars, meetings, scheduling, and project timelines.
• Coordinate project setup, documentation, reporting, and workflow processes.
• Prepare and maintain project files, records, correspondence, and reports.
• Serve as a liaison between customers, office staff, vendors, field teams, and management.
• Track project milestones and follow up on action items.
• Assist with purchasing, material orders, proposals, and operational reporting.
• Utilize company software, including ServiceTitan and Microsoft Office.
• Identify process improvements and maintain confidentiality of sensitive information.
• Perform additional administrative and project support duties as needed.

Qualifications

• 5+ years of administrative, project coordination, or related experience.
• Strong organizational, time-management, and multitasking skills.
• Excellent attention to detail and written/verbal communication abilities.
• Experience managing complex calendars and competing priorities.
• Professional judgment, discretion, and integrity when handling confidential information.
• Proficiency in Microsoft Office (Outlook, Excel, Word) and ability to learn new software.
• ServiceTitan experience preferred.
• Experience in construction, service, manufacturing, or trades industries is a plus.

Required Work Hours:

Monday - Friday, 1st Shift

Onsite role

Compensation:

Salary range: $29 - $30 per hour