Project Coordinator

Beacon Hill Staffing Group, LLC; Mount Juliet (TN); On-site; USD 45,000 - 60,000; Full time

Benefits offered by this job

Mileage reimbursement

Benefits package

Job summary

Beacon Hill Staffing Group, LLC is seeking a Project Coordinator to support the buildout of an industrial facility onsite in Mount Juliet, TN. You will partner with project leadership to coordinate activities, maintain documentation, and ensure resources, schedules, and communications stay aligned throughout the project lifecycle.

The ideal candidate is highly organized, detail-oriented, and comfortable working in a fast-paced construction or facilities environment.

Qualifications

• Experience coordinating projects or administrative workflows in construction or facilities environments.
• Strong organizational and multitasking skills.
• Experience with invoices, PO management, budgets, or project documentation.
• Excellent written and verbal communication.
• Proficiency with Microsoft Office applications.

Responsibilities

• Support project managers with project plans, schedules, budgets, documentation, and reporting
• Manage administrative and bookkeeping functions including invoices, purchase orders, and inventory tracking
• Coordinate procurement activities and help monitor project-related expenditures
• Schedule meetings, prepare agendas, document meeting notes, and distribute updates
• Communicate with stakeholders to gather requirements, confirm timelines, and track project progress
• Coordinate project resources to ensure teams have necessary materials and information
• Monitor milestones and deliverables and provide status updates to stakeholders
• Serve as a liaison between project teams, vendors, and business partners
• Assist with project reporting, documentation management, and compliance tracking
• Promote cross-functional collaboration to support project objectives and deadlines
• Occasionally travel between local sites as needed, with mileage reimbursement provided

Skills

Project coordination

Organizational multitasking

Documentation management

Vendor/stakeholder communication

Microsoft Office proficiency

Tools

Microsoft Outlook

Microsoft Teams

Microsoft Word

Microsoft Excel

Job description

Position Summary

Beacon Hill is seeking a Project Coordinator to support the buildout of an industrial facility. This role will partner closely with project leadership to coordinate project activities, maintain documentation, manage administrative processes, and ensure resources, schedules, and communications remain aligned throughout the project lifecycle. The ideal candidate is highly organized, detail-oriented, and comfortable working in a fast-paced construction or facilities environment.

Position Details

Schedule: Monday-Friday, 8:00 AM-5:00 PM

Work Arrangement: Onsite

Start Date: ASAP

Key Responsibilities

• Support project managers with project plans, schedules, budgets, documentation, and reporting
• Manage administrative and bookkeeping functions including invoices, purchase orders, and inventory tracking
• Coordinate procurement activities and help monitor project-related expenditures
• Schedule meetings, prepare agendas, document meeting notes, and distribute updates
• Communicate with stakeholders to gather requirements, confirm timelines, and track project progress
• Coordinate project resources to ensure teams have necessary materials and information
• Monitor milestones and deliverables and provide status updates to stakeholders
• Serve as a liaison between project teams, vendors, and business partners
• Assist with project reporting, documentation management, and compliance tracking
• Promote cross-functional collaboration to support project objectives and deadlines
• Occasionally travel between local sites as needed, with mileage reimbursement provided

Systems & Tools

• Microsoft Outlook
• Microsoft Teams
• Microsoft Word
• Microsoft Excel

Qualifications

• Previous experience in project coordination, project administration, facilities support, construction administration, or a related field
• Strong organizational and multitasking skills
• Experience managing invoices, purchase orders, budgets, or project-related financial documentation
• Ability to coordinate multiple stakeholders and maintain accurate project records
• Excellent written and verbal communication skills
• Proficiency with Microsoft Office applications, including Outlook, Teams, Word, and Excel
• Ability to work independently while supporting a collaborative project team
• Valid driver's license and reliable transportation for occasional local travel

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Company Profile

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com .

Benefits Information

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you!Beacon Hill. Employing the Future (TM)