Licensing Coordinator

Beacon Hill Staffing Group, LLC; Sandy Springs (GA); On-site; USD 28,000 - 39,000; Part time

Job summary

Beacon Hill Staffing Group, LLC seeks a detail-oriented Licensing Administrative Coordinator to support licensing, compliance, and transaction-related activities across business acquisitions and ownership transitions. This part-time onsite role demands organization, discretion, and ability to handle confidential information while meeting deadlines.

The position manages licensing diligence, active transaction workflows, and post-closing documentation, collaborating with internal stakeholders to

Qualifications

• Bachelor's degree preferred; 3+ years admin, operations, compliance, or project support experience.
• Experience handling confidential information with discretion and accuracy.
• Strong organizational, documentation, and record-keeping skills; Excel proficiency.

Responsibilities

• Research and obtain required licenses for assigned locations
• Build, maintain, and update tracking spreadsheets for licenses, expiration dates, and jurisdictional requirements
• Monitor license renewals and maintain accurate compliance records
• Upload and organize licensing documentation within designated shared folders
• Support due diligence initiatives by gathering documentation and tracking requirements
• Assist with licensing application preparation and document collection
• Prepare application packets requiring signatures and route for approval
• Track employee information, compliance requirements, fingerprints, background screening requests, and related documentation
• Coordinate requests from managers and internal stakeholders
• Prepare and distribute change-of-ownership notifications to appropriate jurisdictions
• Update databases and records following transaction closeouts
• Scan, save, and organize final documentation and closure correspondence
• Maintain organized SharePoint folders and transaction files
• Participate in regular team check-ins and priority planning meetings
• Manage multiple projects simultaneously while adapting to changing business needs

Skills

Organizational skills

Documentation

Record-keeping

Microsoft Office

Excel

Confidential information handling

Communication

Self-starter

Education

Bachelor's degree preferred

Tools

Microsoft SharePoint

Compliancy

Microsoft Office Suite

Job description

Position Summary

Beacon Hill is seeking a detail-oriented Licensing Administrative Coordinator to support licensing, compliance, and transaction-related activities throughout various stages of business acquisitions and ownership transitions. This role is ideal for an organized professional who thrives in a project-based environment, can manage shifting priorities, and is comfortable handling confidential information with accuracy and discretion. The position will support licensing diligence efforts, active transaction workflows, and post-closing documentation management while partnering closely with internal stakeholders to ensure critical deadlines and compliance requirements are met.

Position Details

• Schedule: Part-time, 10-20 hours a week
• Work Arrangement: Onsite
• Work Days: Tuesday, Wednesday, and Thursday
• Core Availability: 9:00 AM - 3:00 PM
• Start Date: Immediately

Key Responsibilities

• Research and obtain required licenses for assigned locations
• Build, maintain, and update tracking spreadsheets for licenses, expiration dates, and jurisdictional requirements
• Monitor license renewals and maintain accurate compliance records
• Upload and organize licensing documentation within designated shared folders
• Support due diligence initiatives by gathering documentation and tracking requirements
• Assist with licensing application preparation and document collection
• Prepare application packets requiring signatures and route for approval
• Track employee information, compliance requirements, fingerprints, background screening requests, and related documentation
• Coordinate requests from managers and internal stakeholders
• Prepare and distribute change-of-ownership notifications to appropriate jurisdictions
• Update databases and records following transaction closeouts
• Scan, save, and organize final documentation and closure correspondence
• Maintain organized SharePoint folders and transaction files
• Participate in regular team check‑ins and priority planning meetings
• Manage multiple projects simultaneously while adapting to changing business needs

Systems & Tools

• Microsoft SharePoint
• Compliancy
• Microsoft Office Suite (Excel, Word, Outlook, Teams)

Qualifications

• Bachelor's degree preferred
• Minimum 3 years of professional administrative, operations, compliance, or project support experience
• Experience handling confidential and sensitive information
• Strong organizational, documentation, and record‑keeping skills
• Proficiency with Microsoft Office applications, particularly Excel
• Experience maintaining spreadsheets, tracking systems, and file organization structures
• Excellent written and verbal communication skills
• Self‑starter with strong follow‑through and accountability
• Ability to manage changing priorities and fluctuating workloads
• Strong attention to detail with a high degree of accuracy
• Reliable, proactive, and comfortable working independently in a remote environment

Company Profile

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.

Benefits Information

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you!Beacon Hill. Employing the Future (TM)

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.