Property Administrator

Beacon Hill Staffing Group, LLC; Tampa (FL); On-site; USD 28,000 - 34,000; Full time

Job summary

Beacon Hill Staffing Group is seeking a detail-oriented Property Administrator to support day-to-day property management operations and provide administrative, lease administration, and financial support for efficient property operations.

The role requires strong organization, customer focus, and the ability to manage multiple priorities in a fast-paced commercial environment. Start date is immediate, with on-site work and full-time hours.

Qualifications

• 2+ years of administrative, property management, or commercial real estate support experience preferred.
• Experience with lease administration, contract coordination, or tenant relations preferred.
• Strong organizational and multitasking skills.
• Excellent verbal and written communication skills.
• Proficiency with Microsoft Office applications, particularly Excel and Word.
• Experience processing invoices, contracts, and vendor documentation.
• Ability to manage multiple deadlines while maintaining accuracy and attention to detail.
• Customer service mindset with strong relationship-building skills.

Responsibilities

• Provide administrative support including correspondence, report preparation, filing, and phone coverage.
• Coordinate meetings, tenant events, and special projects as needed.
• Support lease administration activities, including tenant communications, insurance tracking, and reporting.
• Prepare bid packages, service contracts, and vendor documentation.
• Process and code invoices for approval and maintain accurate financial records.
• Track contracts and certificates of insurance and monitor renewal deadlines.
• Maintain contract administration records and ensure compliance with company procedures.
• Monitor property maintenance work orders and prepare status reports.
• Administer purchase orders and maintain related documentation.
• Maintain lease files, contract records, and property management documentation.
• Build positive relationships with tenants and respond to service requests.
• Assist with monthly, quarterly, and annual management reporting and budgeting activities.
• Process time records, expense reports, tenant bill-back invoices, check requests, and utility meter readings.
• Ensure office supplies and operational resources remain adequately stocked.
• Create tenant communications, event flyers, and social media content as needed.

Skills

Administrative support

Property management

Lease administration

Contract coordination

Tenant relations

Organization

Multitasking

Microsoft Excel

Microsoft Word

Invoice processing

Vendor documentation

Tools

Property Management Software

Contract Administration Systems

Work Order Management Platforms

Microsoft Office Suite

Invoice & P.O. Tracking Systems

Job description

Beacon Hill was founded to set a new standard in search, career placement and flexible staffing.

Position Summary

Beacon Hill is seeking a detail-oriented Property Administrator to support day-to-day property management operations. This role provides administrative, lease administration, tenant relations, contract coordination, and financial support to ensure efficient property operations and exceptional tenant service. The ideal candidate is highly organized, customer-focused, and comfortable managing multiple priorities in a fast-paced commercial property management environment.

Position Details

• Job Type: Full-Time
• Pay Rate: $20-$25/hr
• Schedule: Monday-Friday, standard business hours
• Work Arrangement: Onsite
• Start Date: Immediate

Key Responsibilities

• Provide administrative support including correspondence, report preparation, filing, and phone coverage
• Coordinate meetings, tenant events, and special projects as needed
• Support lease administration activities, including tenant communications, insurance tracking, and reporting
• Prepare bid packages, service contracts, and vendor documentation
• Process and code invoices for approval and maintain accurate financial records
• Track contracts and certificates of insurance and monitor renewal deadlines
• Maintain contract administration records and ensure compliance with company procedures
• Monitor property maintenance work orders and prepare status reports
• Administer purchase orders and maintain related documentation
• Maintain lease files, contract records, and property management documentation
• Build positive relationships with tenants and respond to service requests
• Assist with monthly, quarterly, and annual management reporting and budgeting activities
• Process time records, expense reports, tenant bill-back invoices, check requests, and utility meter readings
• Ensure office supplies and operational resources remain adequately stocked
• Create tenant communications, event flyers, and social media content as needed

Systems & Tools

• Property Management Software
• Contract Administration Systems
• Work Order Management Platforms
• Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Invoice and Purchase Order Tracking Systems

Qualifications

• 2+ years of administrative, property management, or commercial real estate support experience preferred
• Experience with lease administration, contract coordination, or tenant relations preferred
• Strong organizational and multitasking skills
• Excellent verbal and written communication skills
• Proficiency with Microsoft Office applications, particularly Excel and Word
• Experience processing invoices, contracts, and vendor documentation
• Ability to manage multiple deadlines while maintaining accuracy and attention to detail
• Customer service mindset with strong relationship-building skills

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Company Profile

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com .

Benefits Information

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you!Beacon Hill. Employing the Future (TM)