Project Coordinator

Katalyst CRO; Midland (TX); On-site; USD 85,000 - 125,000; Full time

Job summary

LTTS is seeking a Field Coordination Specialist to act as the single point of coordination between client stakeholders, LTTS field verification teams, LTTS offshore/back-office teams, and vendor/site representatives for day-to-day execution of the pilot scope.

You will support execution planning, site sequencing, mobilization/demobilization planning, permit readiness, document readiness, and access coordination for planned facility visits, while tracking field walkdown activities and ensuring

Responsibilities

• Serve as the single point of coordination between client stakeholders, LTTS field verification teams, LTTS offshore/back-office teams, and vendor/site representatives for day-to-day execution of the pilot scope.
• Support execution planning, including site sequencing, mobilization and demobilization planning, work-front readiness, permit readiness, document readiness, and access coordination for each planned facility visit.
• Track and coordinate field walkdown activities covering P&IDs, Plot Plans, Area Classification drawings, Lease Flow Diagrams, equipment tags, major equipment, instruments, control valves, PSVs, nameplate data, and permitted photographic references.
• Ensure field teams are working against the latest client-provided drawings, templates, field verification checklists, and approved red-line/blue-line markup practices.
• Monitor completion and quality of field inputs required for downstream deliverables, including red-lined drawings, asset register templates, PSV templates, photo logs, discrepancy summaries, query logs, and progress reports.
• Coordinate timely resolution of client clarifications, site queries, missing information, tagging discrepancies, and field-observed deviations between approved documentation and actual installed conditions.
• Maintain tracker-based governance for site readiness, document receipt, pending clarifications, field completion status, deliverable status, review comments, action owners, due dates, and closure status.
• Facilitate periodic progress meetings, prepare concise status updates, highlight risks and dependencies, and elevate blockers related to site access, permits, safety prerequisites, missing drawings, operational constraints, or delayed client inputs.
• Coordinate with LTTS delivery leadership to align onsite execution with T&M governance, resource utilization, schedule assumptions, AFE-based tracking requirements, and agreed commercial boundaries.
• Ensure scope discipline by clearly distinguishing in-scope visual verification and documentation support from excluded activities such as engineering calculations, physical measurements, EDMS uploads, asset hierarchy development, BOM preparation, template standardization, or access equipment provision.

Job description

• Serve as the single point of coordination between client stakeholders, LTTS field verification teams, LTTS offshore/back-office teams, and relevant vendor or site representatives for day-to-day execution of the pilot scope.
• Support execution planning, including site sequencing, mobilization and demobilization planning, work-front readiness, permit readiness, document readiness, and access coordination for each planned facility visit.
• Track and coordinate field walkdown activities covering P&IDs, Plot Plans, Area Classification drawings, Lease Flow Diagrams, equipment tags, major equipment, instruments, control valves, PSVs, nameplate data, and permitted photographic references.
• Ensure field teams are working against the latest client-provided drawings, templates, field verification checklists, and approved red-line/blue-line markup practices.
• Monitor completion and quality of field inputs required for downstream deliverables, including red-lined drawings, asset register templates, PSV templates, photo logs, discrepancy summaries, query logs, and progress reports.
• Coordinate timely resolution of client clarifications, site queries, missing information, tagging discrepancies, and field-observed deviations between approved documentation and actual installed conditions.
• Maintain tracker-based governance for site readiness, document receipt, pending clarifications, field completion status, deliverable status, review comments, action owners, due dates, and closure status.
• Facilitate periodic progress meetings, prepare concise status updates, highlight risks and dependencies, and elevate blockers related to site access, permits, safety prerequisites, missing drawings, operational constraints, or delayed client inputs.
• Coordinate with LTTS delivery leadership to align onsite execution with T&M governance, resource utilization, schedule assumptions, AFE-based tracking requirements, and agreed commercial boundaries.
• Ensure scope discipline by clearly distinguishing in-scope visual verification and documentation support from excluded activities such as engineering calculations, physical measurements, EDMS uploads, asset hierarchy development, BOM preparation, template standardization, or access equipment provision.