Project Coordinator

Intellectt INC

Midland (TX)

On-site

USD 55,000 - 75,000

Full time

14 days+

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Job summary

Intellectt INC is seeking a Project Coordinator in Midland, TX to serve as the primary liaison among client stakeholders, field verification teams, offshore/back-office staff, and site vendors for day-to-day pilot scope execution.

The role emphasizes planning, site sequencing, mobilization, permit readiness, field walkdowns, and maintaining up-to-date drawings and templates, with a focus on governance, schedule adherence, and clear communication.

Qualifications

Bachelor's Degree in Engineering or related field.
Experience coordinating projects/sites in industrial environments.
Oil & Gas / EPC industry experience preferred.

Responsibilities

Serve as the single point of coordination between client stakeholders and field/offshore teams for day-to-day pilot scope execution.
Support execution planning, including site sequencing, mobilization/demobilization planning, and permit readiness.
Track field activities and ensure drawings and templates are up to date.
Coordinate timely resolution of clarifications, site queries, and missing information.
Maintain governance trackers for site readiness, deliverables, and closure status.
Facilitate progress meetings and escalate blockers related to site access, permits, safety prerequisites.
Align onsite execution with governance and commercial boundaries.
Differentiate in-scope verification from excluded activities.

Skills

Project coordination

Oil & Gas / Refinery / Petrochemical

Field walkdowns

P&ID / Plot Plan

Client & Stakeholder coordination

Project tracking & reporting

Education

Bachelor's Degree in Engineering or related field

Project/site coordination experience

Oil & Gas / EPC experience preferred

Job description

Job Title

Project Coordinator

Location

Midland, TX

Durations

Long-Term

Job Description & Skill Requirement

Serve as the single point of coordination between client stakeholders, LTTS field verification teams, LTTS offshore/back-office teams, and relevant vendor or site representatives for day-to-day execution of the pilot scope.
Support execution planning, including site sequencing, mobilization and demobilization planning, work-front readiness, permit readiness, document readiness, and coordination of access requirements for each planned facility visit.
Track and coordinate field walkdown activities covering P&IDs, Plot Plans, Area Classification drawings, Lease Flow Diagrams, equipment tags, major equipment, instruments, control valves, PSVs, nameplate data, and permitted photographic references.
Ensure field teams are working against the latest available client-provided drawings, templates, field verification checklists, and approved red-line / blue-line markup practices.
Monitor completion and quality of field inputs required for downstream deliverables, including red-lined drawings, asset register templates, PSV templates, photo logs, discrepancy summaries, query logs, and progress reports.
Coordinate timely resolution of client clarifications, site queries, missing information, tagging discrepancies, and field-observed deviations between approved documentation and actual installed conditions.
Maintain tracker-based governance for site readiness, document receipt, pending clarifications, field completion status, deliverable status, review comments, action owners, due dates, and closure status.
Facilitate periodic progress meetings, prepare concise status updates, highlight risks and dependencies, and escal[t] blockers related to site access, permits, safety prerequisites, missing drawings, operational constraints, or delayed client inputs.
Coordinate with LTTS delivery leadership to align onsite execution with T&M governance, resource utilization, schedule assumptions, AFE-based tracking requirements, and agreed commercial boundaries.
Ensure scope discipline by clearly distinguishing in-scope visual verification and documentation support from excluded activities such as engineering calculations, physical measurements, EDMS uploads, asset hierarchy development, BOM preparation, template standardization, or access equipment provision.

Priority 1 Must Have