Plans Coordinator

Ortus Engineering, P.A.; Miami, Northern (FL, KY); Hybrid; USD 90,000 - 120,000; Full time

Job summary

Ortus Engineering, P.A. is seeking a project coordination and expediting specialist to manage multiple complex construction projects in Miami. You will coordinate plans, permits, and documentation across design teams, architects, contractors and clients to ensure timely delivery.

The role requires strong organizational and communication skills to ensure projects stay on schedule and within budget while maintaining compliance with building codes and permits.

Responsibilities

• Coordinates and expedites flow of plans and assemblies between sections, maintaining records.
• Reviews production schedules with supervisors to determine material needs and track overdue materials.
• Verify work for accuracy and compliance with standards; enforce safe practices.
• Oversee coordination and inspection of construction projects with vendors and government entities.
• Manage office staff to ensure timely processing of permits and inspections.
• Collaborate with Design Team on permitting and construction plans; resolve issues early.
• Work with architects, contractors and clients to deliver projects on time and within budget.
• Lead development of multi-project plans and programs aligned with client goals.
• Coordinate receipt of Hold Harmless, Notice to Building Official, and affidavits for permits.
• Prepare plans and affidavits signed by engineers for Expediting.
• Monitor plan reviews across Structural, Building, Mechanical, Electrical and Plumbing; track responses to comments.
• Provide office support and updates to Expeditors during the permit process.
• Provide record keeping of shop drawings and job site sets for inspections.
• Coordinate with PMs for deadlines for permitting and COs.

Job description

Your tasks/responsibilities include but are not limited to:

Technical Responsibilities:

• Coordinates and expedites flow of plans, and assemblies between sections or departments, according to production and shipping schedules or department priorities, and compiles and maintains manual or computerized records.
• Reviews production schedules and related information and confers with department supervisors to determine material requirements to identify overdue materials and to track material.
• Verify the work of assigned employees for accuracy, proper work methods, techniques, and compliance with applicable standards and specifications; ensure adherence to safe work practices and procedures.
• Performs work associated with the coordination and inspection of construction projects ensuring projects meet construction guidelines and conform to company standards and specifications. This position oversees the work of plan reviewers and coordinates with external vendors and/or government entities as needed to complete construction projects.
• Manage office staff to assure proper processing of compliance paperwork is delivered in a timely manner, in order to obtain building permits and inspection services. Ensuring that the construction review and inspections are following the terms and specifications of the project.
• Work with Design Team in the development of permitting and construction plans. Proactive involvement in recognizing and resolving issues during permitting, design and construction phases.
• Working directly with architects, contractors and customers as well as company personnel. Responsibility for on time and within budget project completion.
• Management of project development for multiple complex projects. Focusing on meeting project commitments, including communications with design team, contractors and ownership.
• Lead the development and implementation of a broad, coordinated set of plans and programs to meet the goals and priorities of the client.
• Coordinate receipt and accuracy of all pertinent private provider forms such as Hold Harmless, Notice to building Official and Affidavits for multiple municipalities for both Master and Phase permits as a document control specialist.
• Prepare plans and affidavits signed and sealed by engineers for Expediting.
• Provide office support and updates to Expeditors while also assisting in the permit process.
• Monitor status of plan reviews for Structural, Building, Mechanical, Electrical and Plumbing.
• Monitor and process the responses to comments and revisions submitted to assure plans are returned in a timely manner.
• Provide customer service to ownership and their representatives informing them on status of the project review and preparation of the master set.
• Provide record keeping of Shop Drawings and job site sets for inspections.
• Coordinate with PM's for plans and important documents on deadlines for permitting and CO's.