Project Operations Coordinator

ECS Southeast, LLP; St. George (LA); On-site; USD 42,000 - 54,000; Full time

Job summary

ECS Group of Companies in the United States is seeking an Administrative Project Coordinator to support project tasks including proposals, registrations, invoicing, and resource scheduling. You will coordinate internal resources, manage project paperwork, and help maintain project timelines and budgets.

You will communicate with clients and internal teams, mentor junior staff, and assist in meetings to resolve administrative challenges.

Qualifications

• High school diploma or GED required; Bachelor’s degree preferred.
• 2 years of related experience.
• Valid driver’s license required if driving for ECS subsidiary.
• Excellent oral and written communication skills.
• Basic project management and contract administration skills.
• Dependable, self-motivated, detail-oriented and able to multi-task.
• Proficient with MS Office applications.
• Ability to work effectively in teams and with clients.
• Excellent interpersonal skills and basic decision making.
• Work with supervisor to understand priorities and urgency.

Responsibilities

• Manage administrative tasks for projects including proposals, registrations, invoicing set-up, and resource coordination.
• Coordinate ECS systems for project resources, paperwork, schedules and budgets.
• Maintain internal communications and mentor junior staff.
• Attend project meetings and assist with issue resolutions.
• Communicate with clients and external team members regularly.
• Support budgeting, invoicing, and collection efforts.
• Prioritize tasks with supervisor guidance to meet deadlines.
• Develop basic project and contract management practices.
• Assist in client discussions and report follow-ups.

Skills

Oral & written communication

Project management basics

Contract administration basics

Multitasking

Detail oriented

Team collaboration

Decision making

Interpersonal skills

Prioritization

Education

High school diploma or GED

Bachelor’s degree preferred

Tools

MS Office (Word, Excel, PowerPoint)

Job description

ECS Group of Companies in the United States is seeking an Administrative Project Coordinator to support project tasks including proposals, registrations, invoicing, and resource scheduling. You will coordinate internal resources, manage project paperwork, and help maintain project timelines and budgets.

You will communicate with clients and internal teams, mentor junior staff, and assist in meetings to resolve administrative challenges.