Project Administrator & Budget Coordinator

Engineering Consulting Service; Williamsburg (VA); On-site; USD 25,000 - 34,000; Full time

Job summary

ECS Group of Companies is seeking an organized administrative professional in Williamsburg, VA to support project operations and client coordination. Responsibilities include handling project registrations, invoicing setup, and resource scheduling while mentoring junior staff.

You will communicate with staff and clients, assist in budgets and reports, and help prioritize tasks to meet deadlines. A strong MS Office background and a proactive attitude are essential for success in this role.

Qualifications

• High school diploma or GED required.
• 2 years of related experience.
• Excellent oral & written communication skills.
• Proficient with MS Office (Word, Excel, PowerPoint).
• Ability to work effectively in teams and independently.

Responsibilities

• Manage administrative tasks for a project, including proposal and project registration, invoicing setup, and resource coordination.
• Coordinate project resources and maintain schedules and budgets using ECS systems.
• Communicate with staff, mentor junior members and support team development.
• Attend project meetings and assist with resolutions to administrative problems.
• Maintain client and external team communications and collect invoices.
• Prioritize tasks to meet deadlines; discuss priorities with supervisor as needed.
• Demonstrate basic project and contract management skills and oversee budgets.
• Host or attend client discussions and follow up on reports.

Skills

Communication skills

MS Office

Project coordination

Contract administration

Multi-tasking

Teamwork

Attention to detail

Time management

Driving license

Education

High school diploma or GED

Job description

ECS Group of Companies is seeking an organized administrative professional in Williamsburg, VA to support project operations and client coordination. Responsibilities include handling project registrations, invoicing setup, and resource scheduling while mentoring junior staff.

You will communicate with staff and clients, assist in budgets and reports, and help prioritize tasks to meet deadlines. A strong MS Office background and a proactive attitude are essential for success in this role.