Project Coordination Specialist

Instrata; Trenton (NJ); Hybrid; USD 42,000 - 64,000; Full time

Job summary

Instrata is seeking a Project Management Administrator in a hybrid role to support project teams with documentation, deliveries, and reporting. You’ll help keep schedules aligned, manage project files, and assist with communications across stakeholders.

Proficiency in MS Office and project tools is valued, with 1–2 years of related experience. You will collaborate with Project Managers on scheduling, purchasing, and logistics in a fast-paced, detail-oriented environment designed to deliver

Qualifications

• 1–2 years in an administrative or project support role.
• High school diploma or GED required; associate's degree preferred.
• Experience in construction, telecom, or technology is a plus.
• Field experience in structured cabling is beneficial.

Responsibilities

• Document Preparation: create, compile, and submit accurate project submittals and close out packages.
• Database & File Management: maintain project documentation, plans, deliverables, and trackers.
• Coordinate Deliveries: schedule and track project material deliveries to align with field timelines.
• Administrative Support: assist Project Managers with scheduling, purchasing, and general tasks.
• Reporting & Organization: prepare reports, maintain logs, and support communication flow.
• Content & Communication: write project content and update internal and external stakeholders.

Skills

Attention to detail

Time management

Professional communication

Team player

Confidentiality

Microsoft Office

MS Project

Bluebeam/PlanGrid/Smartsheet

Education

High School Diploma or GED

Associate’s degree or equivalent experience

Tools

MS Project

Bluebeam

PlanGrid

Smartsheet

Job description

Instrata is seeking a Project Management Administrator in a hybrid role to support project teams with documentation, deliveries, and reporting. You’ll help keep schedules aligned, manage project files, and assist with communications across stakeholders.

Proficiency in MS Office and project tools is valued, with 1–2 years of related experience. You will collaborate with Project Managers on scheduling, purchasing, and logistics in a fast-paced, detail-oriented environment designed to deliver