Project Coordination Specialist

Instrata

Trenton (NJ)

Hybrid

USD 42,000 - 64,000

Full time

4 days ago

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Job summary

Instrata is seeking a Project Management Administrator in a hybrid role to support project teams with documentation, deliveries, and reporting. You’ll help keep schedules aligned, manage project files, and assist with communications across stakeholders.

Proficiency in MS Office and project tools is valued, with 1–2 years of related experience. You will collaborate with Project Managers on scheduling, purchasing, and logistics in a fast-paced, detail-oriented environment designed to deliver

Qualifications

1–2 years in an administrative or project support role.
High school diploma or GED required; associate's degree preferred.
Experience in construction, telecom, or technology is a plus.
Field experience in structured cabling is beneficial.

Responsibilities

Document Preparation: create, compile, and submit accurate project submittals and close out packages.
Database & File Management: maintain project documentation, plans, deliverables, and trackers.
Coordinate Deliveries: schedule and track project material deliveries to align with field timelines.
Administrative Support: assist Project Managers with scheduling, purchasing, and general tasks.
Reporting & Organization: prepare reports, maintain logs, and support communication flow.
Content & Communication: write project content and update internal and external stakeholders.