Hybrid Project Admin & Coordination Specialist

Instrata Technologies, LLC.; Richmond (VA); Hybrid; USD 42,000 - 64,000; Full time

Job summary

Instrata Technologies, LLC. in Richmond, VA is seeking a detail-oriented Project Management Administrator to support our teams in delivering seamless project execution.

This role focuses on documentation, coordinating materials, project reporting, and keeping administrative pieces aligned with project timelines. You will assist Project Managers with scheduling, purchasing, and communications, manage files in client systems, and help produce reports and updates for stakeholders.

Qualifications

• High School Diploma or GED required; associates preferred.
• 1–2 years in administrative or project support role.
• Experience in construction, telecom, or technology is a plus.

Responsibilities

• Prepare and submit accurate project submittals and close-out packages.
• Maintain project documentation, plans, deliverables, and trackers.
• Coordinate material deliveries to align with field timelines.
• Assist Project Managers with scheduling, purchasing, and tasks.
• Help prepare reports and support communications across teams.

Skills

Attention to Detail

Time Management

Professional Communication

Technical Skills

Team Player

Confidentiality & Discretion

Education

High School Diploma or GED

Associate’s degree or equivalent experience preferred

1–2 years in administrative or project support role

Tools

Microsoft Office

MS Project

Bluebeam

PlanGrid

Smartsheet

Job description

Instrata Technologies, LLC. in Richmond, VA is seeking a detail-oriented Project Management Administrator to support our teams in delivering seamless project execution.

This role focuses on documentation, coordinating materials, project reporting, and keeping administrative pieces aligned with project timelines. You will assist Project Managers with scheduling, purchasing, and communications, manage files in client systems, and help produce reports and updates for stakeholders.