Project Coordinator & Team Lead — Drive Projects Forward

Instrata; Spartanburg (SC); On-site; USD 55,000 - 75,000; Full time

Job summary

Instrata is seeking a detail-oriented Project Coordinator in Spartanburg, SC to support multiple projects alongside Project Managers. You will coordinate documentation, schedules, and communications while supervising a PMA team and ensuring on-time, compliant project deliverables.

The role emphasizes customer interaction, vendor coordination, and accurate reporting, with opportunities for mentorship and professional growth within a growing organization.

Qualifications

• Requires High School Diploma or GED; additional education or equivalent work experience preferred.
• Experience in a Project Management Administrator, Senior PMA, Project Coordinator, or similar project support role.
• Proficiency with Word, Excel, Outlook, and Microsoft Project.
• Experience with Bluebeam, PlanGrid, Smartsheet, or similar PM software preferred.
• Experience supporting structured cabling, technology infrastructure, construction, or low-voltage projects is a plus.

Responsibilities

• Support day-to-day project activities across multiple projects in partnership with assigned Project Managers.
• Coordinate project documentation, schedules, materials, and communications.
• Assist with staffing coordination and resource planning as directed by Project Managers.
• Serve as a primary or secondary point of contact for customers throughout the project lifecycle.
• Supervise and coordinate the daily activities of the PMA team.
• Assign work, balance workloads, and ensure deadlines and administrative requirements are met.
• Review project documentation for accuracy, completeness, and compliance with standards.
• Prepare and manage project submittals in coordination with Project Managers.
• Compile and deliver project closeout packages.
• Maintain organized project files, contracts, plans, reports, deliverables, trackers, and databases.
• Support purchasing activities, including material ordering and vendor coordination.
• Receive, verify, and track vendor acknowledgments and orders.

Skills

Attention to detail

Multitasking

Organizational skills

Communication skills

Customer interaction

Follow-through

Submittals & closeout docs

Purchasing knowledge

Vendor management

Project coordination

Education

High School Diploma or GED

Project management coursework

Tools

Microsoft Office

Microsoft Project

Bluebeam

PlanGrid

Smartsheet

Job description

Instrata is seeking a detail-oriented Project Coordinator in Spartanburg, SC to support multiple projects alongside Project Managers. You will coordinate documentation, schedules, and communications while supervising a PMA team and ensuring on-time, compliant project deliverables.

The role emphasizes customer interaction, vendor coordination, and accurate reporting, with opportunities for mentorship and professional growth within a growing organization.