Hybrid Project Coordination Specialist

Instrata Technologies, LLC.; Trenton (NJ); Hybrid; USD 42,000 - 66,000; Full time

Job summary

Instrata Technologies, LLC. is seeking a detail-oriented Project Management Administrator in Trenton, NJ to support cross-functional project teams. You will manage documentation, track deliverables, and assist with scheduling and purchasing to keep projects on track.

The role emphasizes organized, proactive administrative support, professional communication, and collaboration with stakeholders across multiple teams in a hybrid work environment.

Qualifications

• High school diploma or GED required; associate’s degree preferred.
• 1–2 years in administrative or project support role (construction, telecom, or tech).
• Field experience in structured cabling is a plus but not required.
• Proficient in MS Office; familiar with project tools such as Bluebeam, PlanGrid, or Smartsheet.

Responsibilities

• Create, compile, and submit accurate project submittals and close-out packages.
• Maintain project documentation, plans, deliverables, and trackers in company and client systems.
• Schedule and track project material deliveries to align with field timelines.
• Assist Project Managers with scheduling, purchasing, and general project-related tasks.
• Help prepare reports, maintain logs, and support communication flow across teams.
• Assist with writing project content and communicating updates to stakeholders.

Skills

Attention to detail

Time management

Professional communication

Technical skills

Team player

Confidentiality & discretion

Education

High School Diploma or GED

Associate's degree or equivalent

Tools

Microsoft Office

MS Project

Bluebeam/PlanGrid/Smartsheet

Job description

Instrata Technologies, LLC. is seeking a detail-oriented Project Management Administrator in Trenton, NJ to support cross-functional project teams. You will manage documentation, track deliverables, and assist with scheduling and purchasing to keep projects on track.

The role emphasizes organized, proactive administrative support, professional communication, and collaboration with stakeholders across multiple teams in a hybrid work environment.