Dynamic Project Coordinator - Planning & Coordination

INTREN, LLC; Indianapolis (IN); On-site; USD 42,000 - 64,000; Full time

Job summary

Intren is seeking a detail-oriented Project Coordinator to support planning, construction, and close-out activities under the direction of the Assistant Project Manager, Project Manager, or Senior Project Manager. You will enter estimates, maintain files, generate reports, track submittals, coordinate with vendors, and assist with proposals to help deliver projects safely, on time, and within budget.

The role requires strong communication, multi-tasking, and proficiency with MS Office and

Qualifications

• Requires effective oral and written communication skills and strong interpersonal abilities.
• Must be a self-starter with the ability to organize and prioritize work.
• High School diploma, Associate’s Degree preferred or equivalent experience.
• Proficient with Word, Excel, Outlook, MS Project, PowerPoint and Internet Explorer.

Responsibilities

• Set-up project folders/work packets.
• Maintain project files from planning through close-out.
• Enter estimates and production review in multiple software systems.
• Print job logs and timesheets as necessary.
• New job activation including requisition and release in INTREN software.
• Coordinate with A/R to ensure proper billing and payment.
• Prepare and generate routine reports and correspondence.
• Review field reports and provide summaries to PMs.
• Assist with preparation of proposals.
• Call and/or enter locates.
• Create and maintain project submittal log.
• Follow-up with vendors for submittals and delivery info.
• Data entry of project information into systems.
• Submit/Track/Follow-up on permit status.
• Track/Scan/Submit As-Builts to customer.
• Attend customer scheduling/conference calls.
• Assist PM to monitor work for quality and contract conformance.
• Review vendor invoices for accuracy and compliance.
• Close-out projects; assist with new business leads.

Skills

Communication skills

Interpersonal skills

Computer literacy

Problem solving

Multi-tasking

Self-starter

Time management

Education

High School diploma

Associate degree preferred

Tools

Word

Excel

Outlook

MS Project

PowerPoint

Internet Explorer

Job description

Intren is seeking a detail-oriented Project Coordinator to support planning, construction, and close-out activities under the direction of the Assistant Project Manager, Project Manager, or Senior Project Manager. You will enter estimates, maintain files, generate reports, track submittals, coordinate with vendors, and assist with proposals to help deliver projects safely, on time, and within budget.

The role requires strong communication, multi-tasking, and proficiency with MS Office and