Strategic Project Coordinator & PMA Lead

Instrata Technologies, LLC.; Spartanburg (SC); On-site; USD 48,000 - 72,000; Full time

Job summary

Instrata Technologies, LLC. is seeking a detail-oriented Project Coordinator to help drive successful project execution by supporting Project Managers, coordinating activities, and guiding PMA staff.

You will ensure documentation stays organized, deadlines are met, and processes run smoothly. You will connect customers, project teams, vendors, and internal stakeholders, providing leadership to PMA staff and ensuring project support tasks are completed efficiently.

Qualifications

• Attention to detail with accuracy and quality.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Strong organizational skills to maintain complex project documentation.
• Excellent verbal and written communication.
• Ability to interact professionally with customers, vendors, teams, and leadership.
• Strong follow-through and responsiveness in project communications.
• Experience preparing project submittals, closeout packages, and documentation.
• Knowledge of purchasing, vendor management, and project coordination processes.
• Ability to maintain project databases, trackers, and reporting tools.
• Familiarity with construction/technology infrastructure environments is a plus.

Responsibilities

• Support day-to-day project activities across multiple projects with Project Managers.
• Coordinate project documentation, schedules, materials, and communications.
• Assist with staffing coordination and resource planning as directed by PMs.
• Serve as primary/secondary contact for customers through the project lifecycle.
• Supervise the PMA team and assign workload.
• Review project documentation for accuracy and compliance.
• Prepare and manage project submittals with PMs.
• Maintain organized project files, contracts, plans, reports, and databases.
• Support purchasing activities and vendor coordination.
• Coordinate post-delivery follow-up and customer satisfaction activities.

Skills

Attention to detail

Multitasking

Organizational skills

Verbal and written communication

Customer and vendor interaction

Follow-through

Submittal preparation

Purchasing and vendor management

Project documentation management

Problem solving

Education

High School Diploma or GED

Tools

Microsoft Project

PlanGrid

Bluebeam

Smartsheet

Job description

Instrata Technologies, LLC. is seeking a detail-oriented Project Coordinator to help drive successful project execution by supporting Project Managers, coordinating activities, and guiding PMA staff.

You will ensure documentation stays organized, deadlines are met, and processes run smoothly. You will connect customers, project teams, vendors, and internal stakeholders, providing leadership to PMA staff and ensuring project support tasks are completed efficiently.