Hybrid Project Accounting & Billing Coordinator

Instrata; Trenton (NJ); Hybrid; USD 60,000 - 85,000; Full time

Job summary

Instrata is seeking a PROJECT ACCOUNTING COORDINATOR to support the financial administration of projects through the lifecycle. You will monitor budgets, track expenses, coordinate billing, assist with WIP reporting, and help with project openings and closings.

You will work with project managers, Finance, and other stakeholders to ensure accurate reporting and adherence to company policies. Ideal candidates bring at least 2 years in project accounting, familiarity with ERP systems

Qualifications

• Minimum of 2 years of project accounting experience.
• Construction industry experience preferred but not required.
• Experience with job costing, contract billing, and project financial reporting preferred.
• Experience with ERP/accounting systems such as Foundation and CMiC strongly preferred.
• High school diploma or equivalent; associate or bachelor’s in accounting/finance preferred.

Responsibilities

• Set up new projects in the ERP system, including project billing, taxability, and supporting documentation.
• Maintain project taxability documentation and collect required documentation for tax treatment.
• Coordinate project financial closeout, including change orders, costs, final billing, and retention.
• Coordinate with managers/clients to prepare and distribute billing documents and ensure timely, accurate billing.
• Prepare regular project financial reports for managers and stakeholders.
• Review invoices for alignment with contracts and milestones.
• Assist with project cost analysis to assess profitability.
• Enter and maintain change orders in the ERP system.
• Support subcontractor onboarding and processing in accordance with policies.
• Assist audits related to project financial activity and documentation.

Skills

ERP systems

Excel

Attention to detail

Communication

Time management

Education

High school diploma

Associate or Bachelor in accounting/finance

Tools

Foundation

CMiC

Job description

Instrata is seeking a PROJECT ACCOUNTING COORDINATOR to support the financial administration of projects through the lifecycle. You will monitor budgets, track expenses, coordinate billing, assist with WIP reporting, and help with project openings and closings.

You will work with project managers, Finance, and other stakeholders to ensure accurate reporting and adherence to company policies. Ideal candidates bring at least 2 years in project accounting, familiarity with ERP systems