Hybrid Project Coordination Specialist

Instrata; Richmond (VA); Hybrid; USD 52,000 - 66,000; Full time

Job summary

Instrata seeks a detail-focused Project Management Administrator to support multiple teams in delivering high-quality project execution. You will manage documentation, coordinate materials, support reporting, and help keep deadlines on track.

You will assist with scheduling, purchasing, and communication across stakeholders, while maintaining files and project trackers in client systems. This hybrid role blends office work with site exposure as needed.

Qualifications

• High School Diploma or GED required; Associate's or equivalent experience preferred.
• 1–2 years in an administrative or project support role (preferably in construction, telecom, or technology).
• Field experience in structured cabling is a plus but not required.

Responsibilities

• Create, compile, and submit accurate project submittals and close-out packages.
• Maintain project documentation, plans, deliverables, and trackers in company and client systems.
• Schedule and track project material deliveries to align with field timelines.
• Assist Project Managers with scheduling, purchasing, and general project-related tasks.
• Help prepare reports, maintain logs, and support communication flow across teams.
• Assist with writing project content and communicating updates to internal and external stakeholders.

Skills

Attention to Detail

Time Management

Professional Communication

Technical Skills

Team Player

Confidentiality & Discretion

Education

High School Diploma or GED

Associate's degree preferred

Tools

Microsoft Office

Bluebeam

PlanGrid

Smartsheet

MS Project

Job description

Instrata seeks a detail-focused Project Management Administrator to support multiple teams in delivering high-quality project execution. You will manage documentation, coordinate materials, support reporting, and help keep deadlines on track.

You will assist with scheduling, purchasing, and communication across stakeholders, while maintaining files and project trackers in client systems. This hybrid role blends office work with site exposure as needed.