Project Billing Specialist - Construction

Cochran Inc.; Seattle (WA); On-site; USD 50,000 - 62,000; Full time

Benefits offered by this job

PTO

401k

Medical, Dental & Vision

Life Insurance

Seven Paid Holidays

Voluntary Benefits

EAP

Job summary

Cochran, Inc. in Seattle seeks a Project Biller to compile, maintain, and organize accurate project and billing records on-site.

You will manage documentation related to project activities, billing processes, compliance, and submission deadlines, ensuring data is tracked and aligned with procedures. This role partners with project managers, handles cost tracking, subcontractor compliance, payroll reporting, and serves as a liaison to resolve billing and documentation issues while upholding

Qualifications

• Two years of relevant experience or training.
• Strong math, written communication, and problem-solving skills.
• Proficiency with Microsoft Office and spreadsheet/accounting tools.
• Ability to follow procedures and work independently.

Responsibilities

• Partner with Project Managers to oversee all project billing activities, including progress billings, schedules of values, pay applications, lien waivers/releases, and customer-specific requirements.
• Manage project financial administration through setup, budget maintenance, contract values, phase codes, change orders, work orders, and billing rate structures.
• Review contract billing terms to support profitability, ensure compliance, and mitigate financial risk.
• Lead complex project billing functions, including cost tracking, reconciliations, reimbursements, and audit support documentation.
• Support monthly financial reporting and close by ensuring accurate reconciliation of costs, expenses, and contract requirements.
• Administer subcontractor and vendor compliance, including POs, certificates of insurance, bonds, lien documentation, payroll records, and other requirements.
• Ensure compliance with prevailing wage regulations and reporting through certified payroll, EEO docs, permits, etc.
• Coordinate project closeout to satisfy contractual, financial, and compliance requirements.
• Serve as liaison between project teams, accounting, customers, subcontractors, and vendors to resolve issues.

Skills

Math

Written communication

Problem solving

Microsoft Office

Spreadsheet tools

Accounting tools

Procedures adherence

Independence

Education

Two years of relevant experience/training

Tools

Microsoft Office

Spreadsheet software

Accounting software

Job description

Cochran, Inc. in Seattle seeks a Project Biller to compile, maintain, and organize accurate project and billing records on-site.

You will manage documentation related to project activities, billing processes, compliance, and submission deadlines, ensuring data is tracked and aligned with procedures. This role partners with project managers, handles cost tracking, subcontractor compliance, payroll reporting, and serves as a liaison to resolve billing and documentation issues while upholding