Project Biller

Cochran Inc.; Seattle (WA); On-site; USD 50,000 - 62,000; Full time

Benefits offered by this job

PTO

401k

Medical, Dental & Vision

Life Insurance

Seven Paid Holidays

Voluntary Benefits

EAP

Job summary

Cochran, Inc. in Seattle seeks a Project Biller to compile, maintain, and organize accurate project and billing records on-site.

You will manage documentation related to project activities, billing processes, compliance, and submission deadlines, ensuring data is tracked and aligned with procedures. This role partners with project managers, handles cost tracking, subcontractor compliance, payroll reporting, and serves as a liaison to resolve billing and documentation issues while upholding

Qualifications

• Two years of relevant experience or training.
• Strong math, written communication, and problem-solving skills.
• Proficiency with Microsoft Office and spreadsheet/accounting tools.
• Ability to follow procedures and work independently.

Responsibilities

• Partner with Project Managers to oversee all project billing activities, including progress billings, schedules of values, pay applications, lien waivers/releases, and customer-specific requirements.
• Manage project financial administration through setup, budget maintenance, contract values, phase codes, change orders, work orders, and billing rate structures.
• Review contract billing terms to support profitability, ensure compliance, and mitigate financial risk.
• Lead complex project billing functions, including cost tracking, reconciliations, reimbursements, and audit support documentation.
• Support monthly financial reporting and close by ensuring accurate reconciliation of costs, expenses, and contract requirements.
• Administer subcontractor and vendor compliance, including POs, certificates of insurance, bonds, lien documentation, payroll records, and other requirements.
• Ensure compliance with prevailing wage regulations and reporting through certified payroll, EEO docs, permits, etc.
• Coordinate project closeout to satisfy contractual, financial, and compliance requirements.
• Serve as liaison between project teams, accounting, customers, subcontractors, and vendors to resolve issues.

Skills

Math

Written communication

Problem solving

Microsoft Office

Spreadsheet tools

Accounting tools

Procedures adherence

Independence

Education

Two years of relevant experience/training

Tools

Microsoft Office

Spreadsheet software

Accounting software

Job description

Job Title: Project Biller

Reports to: Billing Supervisor

Location: Seattle, WA (On-Site)

Compensation:$36-$45/hr (Non-Exempt)

About Cochran

Light up your career path and join Cochran, a trailblazer in the Pacific Northwest's electrical and technology construction scene. We are at the forefront of fostering innovation in the Pacific Northwest and beyond. As one of the largest woman-owned contractors in the PNW, our we take pride in powering innovation, human well-being, and community. Our success is driven by the extraordinary talent of our team members, and we are committed to fostering a workplace where employees thrive.

Since 1954, Cochran has played a major role in designing and installing electrical and technological infrastructure throughout the Pacific Northwest and across the country. With expertise in electrical, security systems, audio/visual, communications, service, and maintenance, our dedication to fresh thinking and proven execution is full-service.

Our values are proven, not explained:

• Be Transparent.
• Be Kind.
• Be Accountable.
• Be Respectful.
• Be Proactive.
• Be Inspired.
• Be Brilliant.

We've brought skylines, arenas, factories, even robots to life. While our technology evolves, our commitment to excellence never wavers. We're ready to light the way, will you join us?

About the Role

As a Project Biller, you will be responsible for compiling, maintaining, and organizing accurate project and billing records. This includes managing documentation related to project activities, billing processes, compliance requirements, and submission deadlines. The role ensures that all project and billing data is properly tracked, accessible, and aligned with established procedures, quality standards, and timelines.

Essential Duties & Responsibilities

• Partner with Project Managers to oversee all project billing activities, ensuring accurate and timely preparation of progress billings, schedules of values, pay applications, lien waivers, lien releases, and customer-specific billing requirements.
• Manage project financial administration throughout the project lifecycle, including project setup, budget maintenance, contract values, phase codes, change orders, work orders, and billing rate structures.
• Review and interpret contract billing terms and conditions to support project profitability, ensure compliance with customer requirements, and mitigate financial risk.
• Lead complex project billing functions, including cost tracking, reconciliations, reimbursable expense documentation, and preparation of owner or customer audit support documentation.
• Support monthly financial reporting and close processes by ensuring accurate reconciliation of project costs, billable expenses, and contract requirements.
• Administer subcontractor and vendor compliance requirements, including purchase orders, certificates of insurance, bonds, lien documentation, certified payroll records, and other contractual requirements.
• Ensure compliance with prevailing wage regulations and project-specific reporting requirements through the preparation and submission of certified payroll, EEO documentation, permits, and related compliance reports.
• Coordinate project closeout activities, ensuring all contractual, financial, and compliance requirements are satisfied and project records are complete.
• Serve as a key liaison between project teams, accounting, customers, subcontractors, and vendors to resolve billing, payment, compliance, and documentation issues.
• Monitor project financial performance by maintaining accurate records, identifying discrepancies, and proactively resolving issues that may impact billing accuracy, cash flow, or project execution.
• Develop, maintain, and optimize billing processes, templates, and controls to ensure consistency, accuracy, and compliance across projects.
• Provide guidance and mentorship to less experienced team members, sharing best practices related to project administration, billing, contract compliance, and financial processes.

In this role, you will have the opportunity to:

• Proactively identify and resolve issues using strong problem-solving skills
• Build technical and administrative expertise through ongoing learning
• Provide responsive, professional service with attention to detail and accuracy
• Collaborate positively with team members to support shared goals
• Produce high-quality, consistent work while adapting to changing priorities
• Demonstrate reliability, accountability, and professionalism
• Take initiative, seek growth opportunities, and ask for support when needed

We are looking for someone with the following competencies:

• Two years of relevant experience/training, or an equivalent combination of education and experience
• Strong basic math, written communication, and problem-solving skills
• Proficiency with Microsoft Office and spreadsheet/accounting tools
• Ability to follow procedures and work independently

Why Cochran?

Company Benefits

• PTO
• 401k
• Medical, Dental & Vision
• Life Insurance
• Seven Paid Holidays
• Voluntary Benefits
• EAP

Other compensation bonuses are eligible. *Bonus pay based on percentage of salary, adjusted by company and individual performance.

DEIB Statement

Cochran, Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Accessibility Statement

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. Cochran, Inc. is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in all aspects of employment, including the application process. To request a reasonable accommodation, [e-mail].

Compensation (Pay Range):

Compensation (Pay Range): $36-$45/hr (Non-Exempt)

An employee's compensation level within the range will be based on several factors, including but not limited to geographic location, experience, relevant education, qualifications, skills, organizational needs, and performance. *Bonus pay based on percentage of salary, adjusted by company and individual performance.

Join Cochran and bring your expertise in Electrical Construction to a company dedicated to innovation and excellence. We are excited to welcome a leader who will be pivotal in our continued growth and success!