Construction Project Administrator & Billing Specialist

Schuff Steel; Portland (OR); On-site; USD 60,000 - 75,000; Full time

Job summary

Schuff Steel in Portland, OR is seeking a Project Administrator to support Project Managers with documentation, scheduling, and contract administration on large-scale construction programs.

You will manage AIA billings, lien releases, subcontractor pay apps, and project files while coordinating with the accounting and contracts teams. A clear communicator with 2+ years in field construction is preferred. This role may require travel as needed and strict attention to detail and deadlines.

Qualifications

• 2+ years in a field construction role supporting project management teams.
• In-depth knowledge of project lien release documents.
• Proven track record in time management, written communication, and workplace organization.

Responsibilities

• Complete AIA documents for customer billing on a monthly basis.
• Create and submit timely billings and necessary supporting documentation.
• Monitor the status of invoices and payments in connection with Accounting Dept.
• Coordinate subcontractor and vendor pay applications and related lien releases.
• Provide necessary administrative support to the Project Management teams as related to documentation distribution, copying, filing and maintenance of necessary hard copy and electronic files.
• Assist Contracts Department in the routing of contracts and change orders.
• Prepare close-out documents as needed.
• Arrange for travel reservations and temporary living accommodations for personnel.
• Distribute necessary documents to appropriate personnel.
• Send collection notices when needed and required.
• Distribute preliminary notices for related projects.
• Maintain documentation and file keeping for management and project records.
• Process contracts and change orders accordingly.
• Distribute and handle necessary bond information and consent of sureties.
• Monitor and ensure that the company complies with all insurance requirements for each project.

Skills

Project coordination

Lien releases

Time management

Written communication

Education

HS Diploma

Tools

MS Office

Primavera Scheduling

Contract Manager

Tekla

Fabtrol

Job description

Schuff Steel in Portland, OR is seeking a Project Administrator to support Project Managers with documentation, scheduling, and contract administration on large-scale construction programs.

You will manage AIA billings, lien releases, subcontractor pay apps, and project files while coordinating with the accounting and contracts teams. A clear communicator with 2+ years in field construction is preferred. This role may require travel as needed and strict attention to detail and deadlines.