Construction Contracts & Billing Lead

Columbia Fire, LLC; Seattle, Northern (WA, KY); Hybrid; USD 34,000 - 55,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Life insurance

Health Savings Account

401(k) with match

PTO

Job summary

Columbia Fire LLC is seeking a Contracts Administrator in Seattle to manage contract documents, billing, and compliance from notice to proceed through closeout. You’ll work closely with project teams to ensure timely invoicing and accurate record-keeping in Acumatica and QuickBooks.

The role emphasizes AR, AIA billing, and contract administration, with a path to enhance cash flow and project documentation. In-office, full-time at 40 hrs/week with competitive hourly pay.

Qualifications

• The candidate has 2–5 years in contract administration, project accounting or accounts receivable with construction billing.
• Experience with lien waivers, COIs, collections, and progress billings is preferred.
• Experience in a small to mid-size company is a plus.

Responsibilities

• Handle contract, permit, and submittal processes from start to closeout.
• Manage accounts receivable, invoicing, and cash flow associated with projects.
• Coordinate with Sales, PM, Design, Purchasing, Field Ops and Accounting.
• Support month-end close and ensure billing aligns with contract terms and milestones.
• Maintain and track AR aging, lien waivers, COIs, and collections.

Skills

Contract admin

Project accounting

Accounts receivable

Construction billing

AIA billing

Acumatica

Microsoft Office

QuickBooks

Tools

Acumatica

QuickBooks

Microsoft Office

Job description

Columbia Fire LLC is seeking a Contracts Administrator in Seattle to manage contract documents, billing, and compliance from notice to proceed through closeout. You’ll work closely with project teams to ensure timely invoicing and accurate record-keeping in Acumatica and QuickBooks.

The role emphasizes AR, AIA billing, and contract administration, with a path to enhance cash flow and project documentation. In-office, full-time at 40 hrs/week with competitive hourly pay.