Construction Billing Specialist

Clark Associates, Inc.; Lancaster (Lancaster County); On-site; USD 42,000 - 64,000; Full time

Job summary

Clark Associates, Inc. seeks a contract invoicing specialist to prepare and review invoices for construction projects in Lancaster. You will ensure timely billings aligned with contract terms and coordinate with project managers and internal teams.

Responsibilities include processing monthly progress invoices (AIA and standard), handling customer inquiries, tracking deposits, and supporting cost control and financial projections.

Qualifications

• 1-3 years of construction billing experience.
• Experience with AIA style invoices is preferred.
• Strong communication and time-management skills.

Responsibilities

• Compile, track and process monthly project progress invoices, including AIA style and standard invoices.
• Provide invoice support and respond to customer or general contractor inquiries to finalize invoices by month end.
• Identify, prepare and track project customer deposits, design or specialty billings.
• Assist Senior Management with contract administration, cost control and financial projections.
• Assist with lien waivers, preliminary notices, bond notices, or periodic billing as required.
• Provide support on invoice, project or billing inquiries from Accounts Receivable Specialist, PMs, or other internal stakeholders.
• Participate in monthly work in process and retention billing meetings.
• Work closely with Project Managers and Company Management to understand contract and billing terms and status on contracts.
• Compile project completion financial reports.
• Perform ad hoc analyses and reporting as requested.

Skills

Billing

Invoicing

Accounts Receivable

Communication

Time Management

Construction Billing

Job description

Job Summary

This position is responsible for preparing contract invoices, reviewing billing discrepancies, and ensuring accurate and timely billings to customers according to specification.Interdepartmental collaboration, effective time management, and effective communication skills are essential traits, along with 1-3 years of construction billing experience.

Responsibilities

• Compile, track and process monthly project progress invoices, included AIA style, standard invoices, and 3rd party system billings.
• Provide invoice support and respond to customer or general contractor inquiries to finalize invoices by month end.
• Identify, prepare and track project customer deposit, design or specialty billings.
• Assist Senior Management with contract administration, cost control and financial projections.
• Assist with lien waiver, preliminary notice, bond notice filings, or periodic billing, as required.
• Provide support on invoice, project or billing inquiries from Accounts Receivable Specialist, Project Management, or other internal stakeholders.
• Participate in monthly work in process and retention billing meetings.
• Work closely with Project Managers and Company Management to understand contract and billing terms and status on contracts.
• Compile project completion financial reports.
• Perform ad hoc analyses and reporting as requested.