Construction Billing Specialist for Project Operations

Pieper Electric, Inc.; New Berlin (WI); On-site; USD 42,000 - 62,000; Full time

Job summary

Pieper Electric, Inc. is seeking a Billing Coordinator - Construction to support project operations by coordinating administrative, financial, and reporting activities across multiple job sites.

You will process invoices, payroll documents, and associated paperwork to ensure accurate billing and timely financial updates. This role requires strong Microsoft Office skills, clear communication, and the ability to manage records in a fast-paced environment.

Qualifications

• Proficiency with Microsoft Office Suite (Excel, Word, Outlook, Teams).
• Strong written and verbal communication skills.
• Ability to interact effectively with all levels of the company and customers.
• Ability to maintain confidentiality and manage sensitive information.
• Ability to multi-task in a fast-paced environment.

Responsibilities

• Support project coordination needs as needed.
• Track job activity including materials, resources, equipment, and timelines.
• Maintain organized documentation of active and archived projects.
• Maintain required records, filing systems, and routine reporting schedules.
• Communicate with internal and external customers.
• Request vendor quotes and issue purchase orders as needed.
• Maintain detailed customer notes and deliver high-quality service to customers, field personnel, and vendors.
• Help ensure effective conflict management and professional communication.
• Prepare and process billing, change orders, and final invoices.
• Process insurance certificates, contracts, and claims per project and customer requirements.
• Track expenses and support cost monitoring and savings initiatives.
• Compile invoice packets and supporting documents for billing.
• Prepare and submit certified payroll, lien waivers, and related documentation.
• Handle layoff checks and other site-specific paperwork.
• Support the Project Accountant with reconciliations, forecasting data, and job status reporting.
• Maintain communication with project teams and Finance to ensure alignment on all site-level financial activity.

Skills

Microsoft Office

Communication

Interpersonal skills

Confidentiality

Multi-tasking

Job description

Pieper Electric, Inc. is seeking a Billing Coordinator - Construction to support project operations by coordinating administrative, financial, and reporting activities across multiple job sites.

You will process invoices, payroll documents, and associated paperwork to ensure accurate billing and timely financial updates. This role requires strong Microsoft Office skills, clear communication, and the ability to manage records in a fast-paced environment.