Project Billing Associate I – Invoicing & Cash Flow

HNTB Corporation; Overland Park (KS); On-site; USD 42,000 - 65,000; Full time

Job summary

HNTB Corporation in Overland Park, KS is seeking an invoicing specialist to support project finance and management teams. You will ensure costs are invoiced timely, per contract notes, and maintain accurate cash flow.

You will prepare client invoices, reconcile costs vs revenue, review billing terms, and coordinate with subconsultants. A high school diploma and 2 years invoicing experience are required, with Excel knowledge preferred.

Qualifications

• High school Diploma/GED or equivalent and 2 years of invoicing or related experience.
• Trained on basic billing process - able to work mostly independently on simpler projects
• Above average communication skills (Verbal and Written)
• Attention to detail, organizational and time management skills
• Prioritize effectively

Responsibilities

• Produces contract/task orders and invoice deliverables with project managers to meet compliance and accuracy.
• Performs monthly financial analysis and gross revenue reconciliation of invoiced vs earned costs.
• Reviews CIM, billing notes, PWP terms, validates and updates CIM timelines with clients.
• Performs weekly reconciliations of AR vs approved invoice status.
• Maintains subconsultant cost tracking and ensures payments via AR invoices.
• Tracks outstanding balances and communicates delinencies with potential resolutions.
• Performs other duties as assigned.

Job description

HNTB Corporation in Overland Park, KS is seeking an invoicing specialist to support project finance and management teams. You will ensure costs are invoiced timely, per contract notes, and maintain accurate cash flow.

You will prepare client invoices, reconcile costs vs revenue, review billing terms, and coordinate with subconsultants. A high school diploma and 2 years invoicing experience are required, with Excel knowledge preferred.