Project Invoicing Associate I

HNTB Corporation; Overland Park (KS); In loco; USD 42.000 - 65.000; Tempo pieno

Descrizione del lavoro

HNTB Corporation in Overland Park, KS is seeking an invoicing specialist to support project finance and management teams. You will ensure costs are invoiced timely, per contract notes, and maintain accurate cash flow.

You will prepare client invoices, reconcile costs vs revenue, review billing terms, and coordinate with subconsultants. A high school diploma and 2 years invoicing experience are required, with Excel knowledge preferred.

Competenze

• High school Diploma/GED or equivalent and 2 years of invoicing or related experience.
• Trained on basic billing process - able to work mostly independently on simpler projects
• Above average communication skills (Verbal and Written)
• Attention to detail, organizational and time management skills
• Prioritize effectively

Mansioni

• Produces contract/task orders and invoice deliverables with project managers to meet compliance and accuracy.
• Performs monthly financial analysis and gross revenue reconciliation of invoiced vs earned costs.
• Reviews CIM, billing notes, PWP terms, validates and updates CIM timelines with clients.
• Performs weekly reconciliations of AR vs approved invoice status.
• Maintains subconsultant cost tracking and ensures payments via AR invoices.
• Tracks outstanding balances and communicates delinencies with potential resolutions.
• Performs other duties as assigned.

Descrizione del lavoro

What We're Looking For

At HNTB, you can create a career that is meaningful to you while building communities that matter to all of us. For more than a century, we have been delivering solutions for some of the largest, most complex infrastructure projects across the country. With our historic growth, it is an exciting time to join our team of employee-owners.

This opportunity entails partnering with office project finance and management teams across the firm to support 4for4 performance items regarding project cost presentation and invoicing to HNTB's Clients. This position ensures costs incurred on the project are invoiced timely, accurately and per contract billing notes to HNTBs clients.

Responsible for invoicing clients in adherence to contractual obligation and are in compliance with internal and external governance requirements; these include FAR / GSA regulation. Maintains the firm's cash flow by proactively providing cost reconciliation with each monthly invoice while managing subconsultant payments and cash flow.

What You'll Do

• Produces project and client specific contract/task orders in an invoice deliverable package in conjunction with Project Managers/project finance teams to meet the compliance/accuracy requirements for each unique invoice package.
• Assists Project Managers and Finance staff by performing monthly financial analysis and gross revenue reconciliation of costs invoiced compared to gross revenue earned on all contractually reimbursable projects.
• Organizes review of the Client Invoice Mapping (CIM), billing notes, Pay When Paid (PWP) terms and contractual validation and updates CIM timeline with clients as necessary.
• Performs weekly reconciliations of amounts posted in AR against amount reported as approved invoice status.
• Maintains tracking files and reports on the firm's subconsultant costs subject to contract terms. Ensures payments are released to subconsultant via corresponding Accounts Receivable invoice.
• Reviews and tracks outstanding balances billed and provides updates to appropriate parties on delinquency balance with potential resolutions on those balances.
• Performs other duties as assigned.

What You'll Need

High school Diploma/GED or equivalent and 2 years of invoicing or related experience.

What You'll Bring

• Trained on basic billing process - able to work mostly independently on simpler projects
• Above average communication skills (Verbal and Written)
• Attention to detail, organizational and time management skills
• Prioritize effectively

What We Prefer

• Bachelor's degree in Accounting, Finance or related field
• Basic understanding of Excel

Visa sponsorship is not available for this position.

Locations

Overland Park, KS (Metcalf Office)