Project Invoicing Associate I

HNTB Corporation; Stanley (KS); On-site; USD 42,000 - 65,000; Full time

Benefits offered by this job

Total Rewards

Job summary

HNTB Corporation seeks an invoicing professional to support office project finance and management teams. You will help ensure timely, accurate costs invoiced to clients and maintain cash flow with subconsultant payments.

The role requires a high school diploma or GED and at least 2 years of invoicing experience, with strong Excel skills and attention to detail to meet contract requirements and governance standards.

Qualifications

• High school diploma or GED and 2 years invoicing experience.
• Basic billing process knowledge; able to work mostly independently on simpler projects.
• Strong communication and organizational skills.

Responsibilities

• Produce project and client specific contract/task orders in an invoice deliverable package with Project Managers and project finance teams.
• Perform monthly financial analysis and gross revenue reconciliation of costs invoiced vs revenue earned on contractually reimbursable projects.
• Review Client Invoice Mapping (CIM), billing notes, Pay When Paid terms, and update CIM timelines with clients as needed.
• Reconcile amounts posted in AR against approved invoice status; maintain subconsultant payments and cash flow.
• Monitor outstanding balances and propose resolutions for delinquent accounts; support other duties as assigned.

Skills

Invoicing

Financial analysis

Communication

Attention to detail

Education

High school diploma or GED

Tools

Excel

Job description

What We're Looking ForAt HNTB, you can create a career that is meaningful to you while building communities that matter to all of us. For more than a century, we have been delivering solutions for some of the largest, most complex infrastructure projects across the country. With our historic growth, it is an exciting time to join our team of employee-owners.This opportunity entails partnering with office project finance and management teams across the firm to support 4for4 performance items regarding project cost presentation and invoicing to HNTB’s Clients. This position ensures costs incurred on the project are invoiced timely, accurately and per contract billing notes to HNTBs clients.Responsible for invoicing clients in adherence to contractual obligation and are in compliance with internal and external governance requirements; these include FAR / GSA regulation. Maintains the firms cash flow by proactively providing cost reconciliation with each monthly invoice while managing subconsultant payments and cash flow.What You’ll Do:Produces project and client specific contract/task orders in an invoice deliverable package in conjunction with Project Managers/project finance teams to meet the compliance/accuracy requirements for each unique invoice package.Assists Project Managers and Finance staff by performing monthly financial analysis and gross revenue reconciliation of costs invoiced compared to gross revenue earned on all contractually reimbursable projects.Organizes review of the Client Invoice Mapping (CIM), billing notes, Pay When Paid (PWP) terms and contractual validation and updates CIM timeline with clients as necessary.Performs weekly reconciliations of amounts posted in AR against amount reported as approved invoice status.Maintains tracking files and reports on the firm’s subconsultant costs subject to contract terms. Ensures payments are released to subconsultant via corresponding Accounts Receivable invoice.Reviews and tracks outstanding balances billed and provides updates to appropriate parties on delinquency balance with potential resolutions on those balances.Performs other duties as assigned.What You’ll Need:High school Diploma/GED or equivalent and 2 years of invoicing or related experience.What You'll Bring:Trained on basic billing process - able to work mostly independently on simpler projectsAbove average communication skills (Verbal and Written)Attention to detail, organizational and time management skillsPrioritize effectivelyWhat We Prefer:Bachelor's degree in Accounting, Finance or related fieldBasic understanding of ExcelAdditional InformationClick here for benefits information: HNTB Total RewardsClick here to learn more about Equal Opportunity Employer/Disability/VeteranVisa sponsorship is not available for this position.#DG #FinanceAccounting #LI-DG1.Locations:Overland Park, KS (Metcalf Office)......................NOTICE TO THIRD-PARTY AGENCIES:HNTB does not accept unsolicited resumes from recruiters or agencies. Any staffing/employment agency, person or entity that submits an unsolicited resume to this site does so with the understanding that the applicant's resume will become the property of HNTB. HNTB will have the right to hire that applicant at its discretion and without any fee owed to the submitting staffing/employment agency, person or entity. Staffing/employment agencies who have fee agreements with HNTB must submit applicants to the designated HNTB recruiter to be eligible for placement fees.