Project Billing Specialist

Accentuate Staffing; Raleigh (NC); On-site; USD 60,000 - 75,000; Full time

Job summary

Accentuate Staffing seeks a Project Billing Specialist with proven experience in contract, project, and service invoicing. The role requires NetSuite proficiency and strong AR skills to manage invoicing cycles from creation to payment.

You will collaborate with project teams and customers, ensure accuracy of invoices, and support month-end close activities while enhancing billing efficiency and accuracy.

Qualifications

• 3+ years of billing, accounting, or finance experience.
• Experience with contract, project, or service invoicing.
• NetSuite experience REQUIRED.
• Experience managing customer billing from invoice preparation through payment.
• Strong Accounts Receivable experience, including collections, reconciliations, and payment dispute resolution.
• Experience supporting month-end close activities.

Responsibilities

• Prepare, review, and process customer invoices for contract, project, and service-based work.
• Ensure invoices reflect contract terms, milestones, POs, and requirements.
• Manage fixed-fee, recurring, Time & Materials, and project-based invoicing.
• Review billing documentation for accuracy and resolve discrepancies.
• Collaborate with project managers, operations, and customers to resolve billing questions.
• Maintain customer billing records and ensure timely invoice processing.
• Support Accounts Receivable functions, including collections and aging reports.
• Assist with month-end close activities, including journal entries and reconciliations.
• Identify opportunities to improve billing processes and efficiency.
• Provide excellent customer service with attention to detail.

Skills

Excel

Communication

Problem solving

Attention to detail

Tools

NetSuite

Billing systems

Job description

Accentuate Staffing is seeking a Project Billing Specialist with experience managingcontracts and project invoicing, including recurring, or Time & Materials billing. Experience withNetSuiteis REQUIRED.

Responsibilities:

• Prepare, review, and process customer invoices for contract, project, and service-based work.
• Ensure invoices accurately reflect contract terms, project milestones, purchase orders, and customer requirements.
• Manage fixed-fee, recurring, Time & Materials (T&M), and project-based invoicing as applicable.
• Review billing documentation for accuracy and resolve discrepancies prior to invoice submission.
• Collaborate with project managers, operations, and customers to resolve billing questions and invoice issues.
• Maintain customer billing records and ensure timely invoice processing.
• Support Accounts Receivable functions, including collections, customer reconciliations, payment research, and aging reports.
• Assist with month-end close activities, including journal entries, account reconciliations, and reporting.
• Identify opportunities to improve billing processes and enhance efficiency.
• Provide excellent customer service while maintaining strong attention to detail and accuracy.

Requirements:

• 3+ years of billing, accounting, or finance experience.
• Experience withcontract, project, or service invoicing.
• NetSuite experience REQUIRED.
• Experience managing customer billing from invoice preparation through payment.
• Strong Accounts Receivable experience, including collections, reconciliations, and payment dispute resolution.
• Experience supporting month-end close activities.
• Strong Microsoft Excel skills.
• Excellent organizational, communication, and problem-solving skills.
• Experience with fixed-fee, milestone, Time & Materials (T&M), or AIA billing preferred
• Experience working in consulting, engineering, construction, government contracting, or other project-based environments.