Project Finance Analyst: Billing & Cost Control

HNTB; Nashville (TN); On-site; USD 65,000 - 85,000; Full time

Job summary

HNTB in Nashville, TN is seeking a Project Finance Associate to maintain project financial data in our project management system, align costs with contracts, change orders, and subconsultant agreements. You will assist in billing compliance and support the finance team across projects.

Responsibilities include coding costs, updating invoices, generating reports, reviewing vendor invoices for accuracy, and helping manage subcontracting processes and proposal support.

Qualifications

• Associate degree and 2 years of relevant work experience, or 4 years of relevant work experience in lieu of education.
• Solid experience with MS Excel.
• Strong written and verbal communication skills.

Responsibilities

• Accurately updates the project management system by translating client and project workplan data based on contract and change order review.
• Facilitates the ability to access and charge to project tasks and phases in the project management system.
• Ensures project costs are properly coded and allocated by maintaining awareness of project status, and proactively determining the financial data updates in response to project changes.
• Manages cost transfers to and from projects/tasks.
• Supports the project finance team in reviewing and approving project invoices, updating invoice requirements from contractual documents, verifying billed costs, and ensuring compliance with reporting requirements, including insurance certificates and adherence to client systems and formats.
• Generates routine and ad hoc internal project financial performance reports for project and office teams.
• Reviews and may provide financial approval of vendor/subconsultant invoices for accuracy and contractual compliance, including DBE and insurance certificate requirements.
• Obtains necessary approvals and tracks internal workflow status for timely outcomes.
• Partners with the project team to develop and maintain client and subconsultant relationships and acts as a project liaison to field contract billing questions and/or provide receivables updates.
• May assist or lead the subcontracting processes throughout the project lifecycle.
• Supports the proposal process, including gross margin analysis, cost proposal development, alignment with the project management system, and client proposal/estimate formats.
• Performs other assigned duties.

Education

Associate degree

Tools

MS Excel

Job description

HNTB in Nashville, TN is seeking a Project Finance Associate to maintain project financial data in our project management system, align costs with contracts, change orders, and subconsultant agreements. You will assist in billing compliance and support the finance team across projects.

Responsibilities include coding costs, updating invoices, generating reports, reviewing vendor invoices for accuracy, and helping manage subcontracting processes and proposal support.