Project Administrator — Docs, Procurement & Invoicing

Trane Technologies; Tampa (FL); On-site; USD 36,000 - 51,000; Full time

Benefits offered by this job

Health insurance

401K match

Paid time off

Tuition assistance

Job summary

Trane Technologies in Tampa, FL seeks a Project Administrator to support commercial sales projects. You will handle routine project documentation, procurement, job costing, invoicing, and closeout under supervision.

Strong communication and multitasking are essential as you collaborate with Project Managers and Account Managers to ensure timely project completion. Experience with financial systems and basic accounting is preferred.

Qualifications

• HS diploma or GED required or equivalent
• Excellent communication and organizational skills
• Experience with financial systems and basic accounting is a plus
• Familiarity with contract management processes is advantageous

Responsibilities

• Follow standard work and processes across enterprise systems.
• Manage projects through lifecycle ensuring contract compliance and delivery.
• Handle procurement: orders, subcontracts, vendor coordination.
• Coordinate monthly invoicing per project requirements and PM direction.
• Record project financials and forecast with project team contributions.
• Review billing backlog and resolve obstacles with stakeholders.
• Assist AR and billing dispute resolution.
• Support equipment fulfillment and general administrative tasks.

Skills

Strong communication

Independent and team player

Multitasking

Financial systems knowledge

Accounts receivable/payable

Education

High School diploma or GED

Job description

Trane Technologies in Tampa, FL seeks a Project Administrator to support commercial sales projects. You will handle routine project documentation, procurement, job costing, invoicing, and closeout under supervision.

Strong communication and multitasking are essential as you collaborate with Project Managers and Account Managers to ensure timely project completion. Experience with financial systems and basic accounting is preferred.