Project Assistant

Staffmark Group; Toledo (OH); On-site; USD 38,000 - 52,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

Life insurance

Disability insurance

401(k)

Paid time off (PTO)

Job summary

Staffmark Group is hiring a Project Assistant in Toledo, OH to support daily operations, coordinate administrative tasks, and keep projects organized. The role emphasizes strong organizational skills and clear communication to ensure timely delivery and accuracy across documentation and reports.

The position is a direct hire with a schedule from 8:00 AM to 5:00 PM, with potential overtime as needed. A high school diploma is required, and an Associate degree or related field is preferred.

Qualifications

• High school diploma or equivalent required.
• Associate degree or additional education in Business, Logistics, Supply Chain, Manufacturing, or a related field preferred.
• Strong computer skills with proficiency in Microsoft Excel, Word, and Outlook required.

Responsibilities

• Support multiple projects by maintaining documentation, trackers, reports, and customer-required records.
• Create, update, and organize project files, inventory records, material status reports, and traceability documentation.
• Prepare and verify labels, packing lists, shipping documents, and customer submissions.
• Enter and maintain accurate data in Excel and company systems.
• Coordinate samples, materials, prototypes, and shipments by confirming status, quantities, and documentation.
• Prepare meeting materials, record action items, and follow up on deadlines and outstanding tasks.
• Assist with KPI reporting, project status updates, and management reports.
• Communicate with internal teams, suppliers, and customers to support project execution and resolve documentation issues.

Skills

Organizational skills

Communication

Education

High school diploma or equivalent

Associate degree or related education preferred

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Job description

Now hiring for a Project Assistant - Direct Hire

Location: Toledo, OH

Pay Rate: $21.60 per hour

Shift: 8:00 AM - 5:00 PM; overtime as needed

Make Life Easier. One Calendar, One Inbox, One Crisis at a Time.

Every team needs that one person who just gets it done. As a Project Assistant, you'll manage the details, support the crew, and keep the operation running like a pro. Your organizational skills and upbeat energy make you the go-to person everyone counts on.

Looking for Project Assistant jobs in Toledo where organization and communication keep everything running smoothly? This opportunity lets you support daily business operations, coordinate administrative tasks, and help teams stay productive in a professional office environment.

Education Requirements

• High school diploma or equivalent required.
• Associate degree or additional education in Business, Logistics, Supply Chain, Manufacturing, or a related field preferred.
• Strong computer skills with proficiency in Microsoft Excel, Word, and Outlook required.

Experience Requirements

• Previous experience in administrative support, project coordination, manufacturing, logistics, inventory control, shipping, or data entry preferred.
• Automotive manufacturing, production launch, warehouse, materials management, or supplier experience is a plus.
• Experience maintaining inventory records, traceability documentation, labels, packing lists, and shipping paperwork preferred.
• Intermediate Excel skills, including formulas, sorting, filtering, formatting, and report tracking, strongly preferred.
• Ability to manage multiple priorities, meet deadlines, and maintain a high level of accuracy and organization.

Physical Capabilities

• Ability to sit for extended periods while working on a computer.
• Frequent use of computers, keyboards, phones, and other office equipment.
• Ability to communicate effectively with team members, suppliers, and customers.
• Occasional walking, standing, and participation in warehouse, shipping, or production-floor activities.
• Ability to work overtime and travel occasionally as business needs require.

Job Duties

• Support multiple projects by maintaining documentation, trackers, reports, and customer-required records.
• Create, update, and organize project files, inventory records, material status reports, and traceability documentation.
• Prepare and verify labels, packing lists, shipping documents, and customer submissions.
• Enter and maintain accurate data in Excel and company systems.
• Coordinate samples, materials, prototypes, and shipments by confirming status, quantities, and documentation.
• Prepare meeting materials, record action items, and follow up on deadlines and outstanding tasks.
• Assist with KPI reporting, project status updates, and management reports.
• Communicate with internal teams, suppliers, and customers to support project execution and resolve documentation issues.
• Report discrepancies, shipment concerns, inventory issues, or project risks promptly and professionally.

Benefits

vary by client and are confirmed at the time of offer. Examples may include:

• Medical, dental, and vision insurance
• Life insurance
• Disability insurance
• 401(k)
• Paid time off (PTO)

About Us

At Staffmark, we connect hardworking people with great companies, creating opportunities that make a lasting impact.

Staffmark is an equal opportunity employer. Allapplicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status, or any other legally protected status. Staffmark offers reasonable accommodations for qualified individuals with disabilities; contact your local branch for inquiries. Staffmark is an E-Verify employer. See our Privacy Notice for Candidates and Employees/Contractors at https://smgroupna.com/privacy-notice-for-candidates-and-employees-contractors.