Administrative Project Coordinator

Staffmark Group; Dayton (OH); On-site; USD 48,000 - 52,000; Full time

Benefits offered by this job

Weekly pay

Benefits package

Life and Disability Insurance

401(k) plan

Team environment

Job summary

Staffmark Group in Dayton, OH is hiring an Administrative Project Coordinator to support advancement operations and donor relations. The role focuses on coordinating high-impact projects, donor engagements, and executive-level initiatives while partnering with senior leadership.

Requirements include a high school diploma or GED, at least 3 years of related experience, proficiency with Microsoft Office, and strong communication.

Qualifications

• High school diploma or GED required.
• Associate degree, business coursework, or administrative support training preferred.
• Minimum of 3 years of related professional experience.
• Experience coordinating projects and managing multiple priorities.
• Proficiency with Microsoft Office and web-based collaboration tools.
• Excellent written and verbal communication skills.
• Ability to maintain confidentiality and handle sensitive information.
• Experience supporting senior leadership preferred.
• Fundraising, nonprofit, higher education, or donor relations experience preferred.
• Event planning or event coordination experience preferred.

Responsibilities

• Coordinate fundraising, donor relations, and stewardship initiatives.
• Manage donor events from planning through execution.
• Process donor agreements and maintain accurate records.
• Audit donor data and administrative processes for compliance and accuracy.
• Provide executive administrative support, including calendar management and meeting coordination.
• Prepare reports, presentations, and communications for leadership and stakeholders.
• Support onboarding activities, purchasing, and office operations.
• Track project timelines, action items, and deliverables.
• Identify process improvements to increase efficiency across operations.

Skills

Project coordination

Donor relations

Communication

Time management

MS Office

Executive support

Privacy/confidentiality

Education

High school diploma or GED

Associate degree or admin training

Tools

Microsoft Office

Web-based collaboration tools

Job description

Now hiring for an Administrative Project Coordinator

Location: Dayton, OH

Pay Rate: $24.03 per hour

Shift: 8:30 A.M - 5:00 P.M Monday-Friday, some weekends

Keep Calm and Organize On

Are you an organized, detail-oriented professional who thrives in a fast-paced environment? Do you enjoy managing projects, coordinating executive-level initiatives, and building strong relationships? We're seeking a Coordinator, Advancement Operations & Donor Relations to support strategic fundraising efforts and help strengthen relationships with donors and community partners.

In this role, you'll work closely with executive leadership while coordinating high-impact projects, donor engagement initiatives, special events, and the day-to-day operations that help drive the organization's mission forward.

Education Requirements

• High school diploma or GED required.
• Associate degree, business coursework, or administrative support training preferred.

Experience Requirements

• Minimum of 3 years of related professional experience
• Experience coordinating projects and managing multiple priorities
• Strong administrative, organizational, and time management skills
• Proficiency with Microsoft Office and web-based collaboration tools
• Excellent written and verbal communication skills
• Ability to maintain confidentiality and handle sensitive information
• Experience supporting senior leadership preferred
• Fundraising, nonprofit, higher education, or donor relations experience preferred
• Event planning or event coordination experience preferred

Job Duties

• Coordinate fundraising, donor relations, and stewardship initiatives
• Manage donor events from planning through execution
• Process donor agreements and maintain accurate records
• Audit donor data and administrative processes for compliance and accuracy
• Provide executive administrative support, including calendar management and meeting coordination
• Prepare reports, presentations, and communications for leadership and stakeholders
• Support onboarding activities, purchasing, and office operations
• Track project timelines, action items, and deliverables
• Identify process improvements to increase efficiency across operations

Physical Capabilities

• Ability to work at a computer for extended periods
• Ability to attend meetings and special events as needed
• Ability to manage multiple projects and deadlines in a fast-paced environment
• Occasional evening and weekend work required

Benefits

• Competitive Weekly Pay
• Comprehensive Benefits including medical, dental, and vision coverage.
• Life and Disability Insurance for added peace of mind.
• Optional 401(k) Plan to help you prepare for the future.
• Supportive Professional Environment focused on teamwork, growth, and success.

They pay weekly and are issue-free concerning payroll and give the employee freedom to work unencumbered.

About Us

At Staffmark, we connect hardworking people with great companies, creating opportunities that make a lasting impact.

Staffmark is an equal opportunity employer. All applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status, or any other legally protected status. Staffmark offers reasonable accommodations for qualified individuals with disabilities; contact your local branch for inquiries. Staffmark is an E-Verify employer. See our Privacy Notice for Candidates and Employees/Contractors at https://smgroupna.com/privacy-notice-for-candidates-and-employees-contractors. By applying, you consent to receive AI-generated and non-AI-generated calls, texts, or emails from Staffmark Group, its affiliates, and partners. Frequency varies and message/data rates may apply. Reply STOP to cancel or HELP for help.