Project Assistant

Harbourmead; City of Rochester (NY); Presencial; USD 42.000 - 58.000; Jornada completa

Descripción de la vacante

Harbourmead in Rochester, NY is seeking a Project Assistant to support day-to-day project activities, coordinate task workflows, and help ensure that campaign goals are met efficiently and consistently. The role is office-based, full-time, Monday–Friday, 9:00am–5:30pm, with permanent status.

You will maintain documentation systems, track deliverables, resolve bottlenecks, and assist in planning regional project initiatives while collaborating across project groups to ensure timely progress.

Formación

• Strong organizational and task-coordination skills.
• Clear written and verbal communication.
• The ability to coordinate multiple project tasks and competing deadlines.
• Confidence maintaining status logs, tracking milestones, and following up on action items.
• Good judgment when resolving day-to-day administrative challenges.
• The ability to collaborate across project groups and support team accountability.

Responsabilidades

• Support daily project activities and coordinate execution priorities across teams
• Establish and maintain documentation systems that support consistent project workflows
• Monitor deliverable progress, review task trackers, and report on key milestone metrics
• Identify workflow bottlenecks and recommend improvements to existing project processes
• Coordinate project assets, team schedules, and task allocations to support campaign objectives
• Work with project managers to address scheduling delays and remove task bottlenecks
• Maintain accurate project files, status logs, and meeting documentation
• Review progress against timelines, target benchmarks, and agreed deliverable goals
• Support the planning and rollout of regional project initiatives
• Communicate schedule updates and milestone expectations to relevant team members
• Help ensure project guidelines and client quality requirements are followed
• Prepare project progress updates and status reports for team review

Conocimientos

Organizational skills

Task coordination

Written communication

Verbal communication

Time management

Project management tools

Herramientas

Excel

Office software

Project management tools

Descripción del empleo

Project Assistant | Rochester, NY | Full-time | Monday–Friday | 9:00am–5:30pm | Office-based | Permanent position

Bring Structure to the Work Behind the Business.

Strong project management depends on schedules, documentation, and milestones working together. We're looking for a Project Assistant in Rochester, NY to support day-to-day project activities, coordinate task workflows, and help ensure that campaign goals are met efficiently and consistently.

This role is suited to someone who can keep the big-picture objectives in mind while organizing administrative details. You'll work across different project functions, track deliverable progress, resolve daily bottlenecks, and identify practical ways to keep tasks moving smoothly.

Key Responsibilities

• Support daily project activities and coordinate execution priorities across teams
• Establish and maintain documentation systems that support consistent project workflows
• Monitor deliverable progress, review task trackers, and report on key milestone metrics
• Identify workflow bottlenecks and recommend improvements to existing project processes
• Coordinate project assets, team schedules, and task allocations to support campaign objectives
• Work with project managers to address scheduling delays and remove task bottlenecks
• Maintain accurate project files, status logs, and meeting documentation
• Review progress against timelines, target benchmarks, and agreed deliverable goals
• Support the planning and rollout of regional project initiatives
• Communicate schedule updates and milestone expectations to relevant team members
• Help ensure project guidelines and client quality requirements are followed
• Prepare project progress updates and status reports for team review

You’ll need:

• Strong organizational and task-coordination skills
• Clear written and verbal communication
• The ability to coordinate multiple project tasks and competing deadlines
• Confidence maintaining status logs, tracking milestones, and following up on action items
• Good judgment when resolving day-to-day administrative challenges
• The ability to collaborate across project groups and support team accountability
• Proficiency with standard office software, spreadsheets, and project management tools
• A practical approach to task tracking and schedule execution

Working Week

Monday to Friday

9:00am–5:30pm

Full-time, permanent

Office-based in Rochester, NY

We are an equal opportunity employer and consider qualified applicants in accordance with applicable law.

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