Onsite Project Coordinator — Rochester

Harbourmead; City of Rochester (NY); On-site; USD 42,000 - 58,000; Full time

Job summary

Harbourmead in Rochester, NY is seeking a Project Assistant to support day-to-day project activities, coordinate task workflows, and help ensure that campaign goals are met efficiently and consistently. The role is office-based, full-time, Monday–Friday, 9:00am–5:30pm, with permanent status.

You will maintain documentation systems, track deliverables, resolve bottlenecks, and assist in planning regional project initiatives while collaborating across project groups to ensure timely progress.

Qualifications

• Strong organizational and task-coordination skills.
• Clear written and verbal communication.
• The ability to coordinate multiple project tasks and competing deadlines.
• Confidence maintaining status logs, tracking milestones, and following up on action items.
• Good judgment when resolving day-to-day administrative challenges.
• The ability to collaborate across project groups and support team accountability.

Responsibilities

• Support daily project activities and coordinate execution priorities across teams
• Establish and maintain documentation systems that support consistent project workflows
• Monitor deliverable progress, review task trackers, and report on key milestone metrics
• Identify workflow bottlenecks and recommend improvements to existing project processes
• Coordinate project assets, team schedules, and task allocations to support campaign objectives
• Work with project managers to address scheduling delays and remove task bottlenecks
• Maintain accurate project files, status logs, and meeting documentation
• Review progress against timelines, target benchmarks, and agreed deliverable goals
• Support the planning and rollout of regional project initiatives
• Communicate schedule updates and milestone expectations to relevant team members
• Help ensure project guidelines and client quality requirements are followed
• Prepare project progress updates and status reports for team review

Skills

Organizational skills

Task coordination

Written communication

Verbal communication

Time management

Project management tools

Tools

Excel

Office software

Project management tools

Job description

Harbourmead in Rochester, NY is seeking a Project Assistant to support day-to-day project activities, coordinate task workflows, and help ensure that campaign goals are met efficiently and consistently. The role is office-based, full-time, Monday–Friday, 9:00am–5:30pm, with permanent status.

You will maintain documentation systems, track deliverables, resolve bottlenecks, and assist in planning regional project initiatives while collaborating across project groups to ensure timely progress.