Project Assistant

Express Employment Professionals - Cincinnati East; Champaign (IL); On-site; USD 28,000 - 29,000; Full time

Job summary

Express Employment Professionals - Cincinnati East is seeking a Project Assistant to help keep projects organized from start to finish in Champaign, IL. The role reports to Project Managers and involves coordinating meetings, tracking milestones, and maintaining files in a fast-paced, team-oriented environment.

You’ll interact with customers and vendors, support purchasing and administrative workflows, and help ensure on-time project delivery while balancing multiple priorities with accuracy and

Qualifications

• High School Diploma or GED required.
• 1-3 years of administrative, project support, or project coordination experience preferred.
• Experience in construction, telecommunications, utilities, or other project-based industries is a plus.
• Strong Microsoft Office skills, especially Excel.
• Experience with project management software or ERP systems preferred.

Responsibilities

• Support Project Success: Partner with Project Managers to keep projects organized, on schedule, and running efficiently.
• Be the Communication Hub: Serve as a primary point of contact for customers, vendors, subcontractors, and internal team members.
• Keep Operations Running Smoothly: Prepare reports, organize project files, and ensure documentation is accurate and complete.
• Jump in wherever needed to help the team deliver successful projects.

Skills

Administrative support

Project coordination

Microsoft Excel

Communication skills

Organizational skills

Project management software

Education

High School Diploma or GED

Tools

Microsoft Excel

ERP systems

Project management software

Job description

Project Assistant

Location: Champaign IL

Pay: $20.00-$21.00 per hour

Schedule: Monday-Friday | 7:00 AM-4:00 PM or 8:00 AM-5:00 PM

Employment Type: Full-Time

Position Summary

Are you someone who enjoys keeping projects organized, solving problems, and making sure nothing falls through the cracks? We’re looking for a Project Assistant to join our growing team and play a key role in supporting projects from start to finish.

This is an excellent opportunity for someone with administrative or project coordination experience who wants to grow their career in operations or project management. You’ll work alongside experienced Project Managers, interact with customers and vendors, and help keep projects moving forward in a fast-paced, team-oriented environment. Every day brings something different, making this a great fit for someone who enjoys variety and staying engaged.

What You'll Do

Support Project Success

• Partner with Project Managers to keep projects organized, on schedule, and running efficiently.
• Schedule meetings, coordinate project activities, and track important milestones and deadlines.
• Maintain accurate project documentation, records, and electronic files.
• Update project management systems, spreadsheets, and reports with current project information.

Be the Communication Hub

• Serve as a primary point of contact for customers, vendors, subcontractors, and internal team members.
• Coordinate communication between the office and field teams to ensure projects stay on track.
• Follow up on outstanding action items and provide timely project updates.
• Build positive relationships through professional phone and email communication.

Keep Operations Running Smoothly

• Prepare reports, organize project files, and ensure documentation is accurate and complete.
• Assist with purchasing, scheduling, and administrative workflows.
• Support compliance and documentation requirements throughout the project lifecycle.
• Jump in wherever needed to help the team deliver successful projects.

Qualifications

• High School Diploma or GED required.
• 1-3 years of administrative, project support, or project coordination experience preferred.
• Experience in construction, telecommunications, utilities, engineering, or other project-based industries is a plus.
• Strong Microsoft Office skills, especially Excel.
• Experience with project management software, ERP systems, or similar business applications is preferred.
• Excellent communication and organizational skills.
• Ability to manage multiple priorities while maintaining a high level of accuracy.

What Makes You a Great Fit

• Highly organized with exceptional attention to detail.
• Self-starter who takes initiative and follows through.
• Comfortable working in a fast-paced environment with changing priorities.
• Professional, dependable, and adaptable.
• Enjoys collaborating with others while taking ownership of responsibilities.
• Strong customer service mindset and positive attitude.

Why You'll Love This Opportunity

• Work closely with experienced Project Managers and gain valuable project management experience.
• Variety in your day—you’ll interact with customers, vendors, field personnel, and leadership.
• Be part of a collaborative team where your work has a direct impact on project success.
• Excellent opportunity to build a long-term career in project coordination, operations, or project management.

Physical Requirements

• Prolonged periods of sitting while working at a computer.
• Frequent use of phones, email, and office equipment.
• Occasional lifting of office supplies or project materials up to 25 pounds.