PROJECT ASSISTANT

Block Iron & Supply Company Inc.; Madison (WI); On-site; USD 35,000 - 50,000; Full time

Benefits offered by this job

Health, Dental, Vision

Life Insurance

Long-Term/Short-Term Disability

Accident Insurance

Critical Illness Insurance

ID Theft Protection

401(k) Plan with Company Match

Job summary

Block Iron & Supply Company Inc. seeks an Assistant Project Assistant in Madison, Wisconsin. This full-time in-office role involves providing essential support to the project management team by coordinating administrative tasks and maintaining project documentation. The ideal candidate should possess a high school diploma or GED and demonstrate exceptional organizational skills, attention to detail, and proficiency with administrative tools. The company offers a comprehensive benefits package including health, dental, vision, and a 401(k) with company match.

Qualifications

• Proficiency with computer software and administrative tools.
• Strong organizational skills with the ability to multitask and prioritize.
• Exceptional accuracy and attention to detail.

Responsibilities

• Review pricing requests and provide the project management team with a list of changes.
• Draft and send project welcome emails to customers.
• Monitor email frequently and communicate any changes to the team.
• Submit hardware packaging requests within the time frame established.
• Review the team’s project timeline and communicate updates.

Skills

Proficiency with computer software and administrative tools

Strong organizational skills

Exceptional accuracy and attention to detail

Excellent interpersonal and communication skills

Education

High School Diploma or equivalent

Job description

Assistant Project Assistant

Position: Full-Time | Monday–Friday | 8:00 AM–5:00 PM | Madison Branch - In Office

Required Education: High School Diploma or GED

Benefits

• Health, Dental, Vision
• Life Insurance
• Long-Term/Short-Term Disability
• Accident Insurance
• Critical Illness Insurance
• ID Theft Protection
• 401(k) Plan with Company Match

Position Overview

The Project Assistant provides essential support to the project management team by coordinating administrative tasks, maintaining project documentation, and assisting with pricing, scheduling, and communication needs. This role ensures Division 8 project workflows are organized, efficient, and accurate. The ideal candidate is highly organized, detail-oriented, and capable of managing multiple priorities in a fast-paced environment.

Duties & Responsibilities

• Review pricing requests (including narratives, plans, and specifications) and provide the project management team with a consolidated list of changes.
• Draft and send project welcome emails to customers within the time frame established by the Project Manager.
• Review meeting minutes and schedule updates from the General Contractor, communicating any changes to the project management team.
• Monitor email frequently throughout the day to stay current and prevent delays in communication.
• Submit hardware packaging requests for all new projects within the time frame outlined by the Project Manager.
• Review and properly save returned shop drawings, providing the project management team with detailed lists of changes and open items.
• Review the team’s project timeline regularly, communicating upcoming quote expiration dates, deadlines, required deliverables, and any potential risks.
• Perform general administrative tasks as needed to support the project management team.

Minimum Qualifications

• High School Diploma or equivalent
• Proficiency with computer software and administrative tools
• Strong organizational skills with the ability to multitask and prioritize
• Exceptional accuracy and attention to detail
• Strong work ethic, sense of urgency, and ability to meet strict deadlines
• Excellent interpersonal and communication skills

Block Iron & Supply provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.