Program Office Assistant

Florence Crittenton Services of Orange Country Inc; Santa Fe Springs (CA); On-site; USD 36,000 - 48,000; Full time

Job summary

Florence Crittenton Services of Orange County Inc. is seeking a detail-oriented Program Office Assistant to support our project management team.

This role offers an excellent opportunity to contribute to the efficient operation of our programs and gain valuable experience in a dynamic organizational environment. The ideal candidate will be organized, communicative, and capable of managing multiple tasks with professionalism and accuracy.

Qualifications

• High school diploma or equivalent; PM certification a plus.
• Proven experience in administrative or office support roles.
• Excellent organizational and time management skills.
• Strong written and verbal communication abilities.
• Proficiency in Word, Excel, PowerPoint; familiarity with PM tools.
• Ability to multitask and prioritize in a fast-paced environment.
• Attention to detail and problem-solving skills.

Responsibilities

• Coordinate project activities, meetings, and schedules.
• Prepare and distribute meeting agendas, minutes, and documents.
• Maintain and update project files, databases, and tracking systems.
• Support the preparation of reports, presentations, and correspondence.
• Monitor timelines and deadlines.
• Liaise with internal teams and external stakeholders.
• Perform administrative tasks such as data entry and filing.

Skills

Administrative experience

Organizational skills

Time management

Written and verbal communication

MS Office Suite

Project management tools

Multitasking

Attention to detail

Education

High school diploma

PM certification/education (a plus)

Tools

Microsoft Office Suite

Project management tools

Job description

Program Office Assistant

We are seeking a detail-oriented and proactive Program Office Assistant to support our project management team. This role offers an excellent opportunity to contribute to the efficient operation of our programs and gain valuable experience in a dynamic organizational environment. The ideal candidate will be organized, communicative, and capable of managing multiple tasks with professionalism and accuracy.

Key Responsibilities:

• Assist in coordinating project activities, meetings, and schedules
• Prepare and distribute meeting agendas, minutes, and relevant documentation
• Maintain and update project files, databases, and tracking systems
• Support the preparation of reports, presentations, and correspondence
• Monitor project timelines and ensure deadlines are met
• Liaise with internal teams and external stakeholders to facilitate communication
• Perform administrative tasks such as data entry, filing, and managing supplies

Skills and Qualifications:

• High school diploma or equivalent; additional education or certification in project management is a plus
• Proven experience in administrative or office support roles
• Excellent organizational and time management skills
• Strong written and verbal communication abilities
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with project management tools
• Ability to multitask and prioritize in a fast-paced environment
• Attention to detail and problem-solving skills

Join our team and be part of a collaborative environment that values innovation, growth, and professional development. We offer a supportive workplace culture and opportunities for career advancement as you contribute to our impactful projects.

Requirements

Skills and Qualifications:

• High school diploma or equivalent; additional education or certification in project management is a plus
• Proven experience in administrative or office support roles
• Excellent organizational and time management skills
• Strong written and verbal communication abilities
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with project management tools
• Ability to multitask and prioritize in a fast-paced environment
• Attention to detail and problem-solving skills