Project Assistant

Catholic Relief Services; Baltimore (MD); On-site; USD 35,000 - 48,000; Full time

Job summary

Catholic Relief Services seeks a Project Assistant to support day-to-day project administration for high-quality programming. You will help ensure efficient operations, accurate record-keeping, and responsive service to project teams, staff and external partners.

You will coordinate communications, support travel arrangements, compile data, and assist with document preparation, data entry and logistics for field activities, under supervision.

Qualifications

• Bachelor's degree in Community Development or Social Sciences.
• 1–3 years of office or clerical/administrative experience.

Responsibilities

• Facilitate project communications with team, staff in other departments, and external partners.
• Prepare and format documents; record meeting minutes; draft simple correspondence.
• Process transactional documents such as payment requests and travel authorizations.
• Enter and verify data for project administration and related reports.
• Support travel logistics, scheduling, and event planning activities.
• Assist with property management processes, labeling, and counts.

Skills

Typing

Data entry

Communication

Time management

Education

Bachelor's degree in Community Development or Social Sciences

Tools

MS Office

Visio

Job description

Project Assistant

Job Summary

You will provide service in the day-to-day delivery of responsive, effective and efficient project administrative activities in support of the Catholic Relief Services' (CRS) mission to serve the poor and vulnerable. You will provide consistent and high-quality service and contribute to the proper stewardship of project resources to help ensure operational effectiveness in support of highquality programming.

Roles and Key Responsibilities

• Facilitate communication with all members of the project team, relevant staff in other departments/teams and external stakeholders as relevant. Send/receive and distribute all incoming and outgoing mail/faxes/letters/documents.
• Provide specialized project administrative transactions and processes (e.g. translate, type, proofread, and/or format documents; record and transcribe meeting minutes; draft simple correspondence messages).
• Prepare transactional documents in support of project operations processes and support and facilitate coordination of transaction processing (e.g. payment requests, travel authorizations, travel advances, visas, etc.).
• Compile data, perform data entry and data verification in relation to project administration processes (e.g. various contact lists, employee leave balances, staff attendance reports, Vehicle Log Sheets review, visitors' welcome packages, etc.).
• Support travel and logistics arrangements for staff and visitors. Schedule and coordinate appointments. Provide logistical and communication support to event planning activities.
• Support implementation of property management processes, such as property receipt and distribution, property labeling, physical counts, etc

Basic Qualifications

• Bachelor's degree in fields relating to Community Development and/or Social Sciences.
• With 1-3 years' experience working in an office environment in a clerical or administrative role.

Preferred Qualifications

• Professional Diploma/Certificate or courses in Administration a plus.
• Experience in the field of Disaster Risk Management, Emergency Response, Shelter sector, Water, Sanitation, and Hygiene (WASH) with a local or international NGO a plus.

Knowledge, Skills and Abilities

• Experience with typing/word processing, data entry into online databases and forms, and working with various office equipment.
• Experience in MS Office package (Excel, Word, PowerPoint, Visio) and information management systems. Proficient in Word.
• Good time management skills with ability to work on multiple tasks
• Strong customer service orientation with good communication and interpersonal skills
• Proactive, resourceful, solutions oriented and results-oriented

Required Languages: Fluency in Vietnamese and strong English (speaking, reading and writing) required.