Project Administrator - Hybrid/Onsite (Maitland, FL)

Trane Technologies plc; Florida; On-site; USD 50,000 - 71,000; Full time

Benefits offered by this job

Health insurance

401K match

Tuition assistance

Paid time off

Job summary

Trane Technologies plc in Maitland, FL is seeking a Project Administrator to support document control, procurement, job costing, invoicing, and closeout across construction projects.

You will collaborate with Project Managers, Account Managers and other staff, maintain schedules, ensure contract compliance, and use enterprise systems to track costs and billing.

The role requires strong communication, multitasking, and basic accounting knowledge; overtime/weekends may be necessary.

Qualifications

• High School diploma or GED and up to two years of related experience or training.
• Must have strong communication skills and ability to work independently or in a team.
• Demonstrated problem solving, decision making, and sound judgement.
• Experience prioritizing tasks to meet tight deadlines in a fast-paced environment.
• Experience with financial systems and basic accounting is an asset.
• Construction law knowledge is an asset.
• Familiarity with HVAC operations is preferred, not required.
• Willingness to work overtime/weekends as required.

Responsibilities

• Follow standard work processes using enterprise systems.
• Administer projects through life cycle to ensure contract compliance and delivery.
• Manage procurement: orders, tracking, and subcontracts with vendors.
• Coordinate monthly invoicing per customer requirements and PM direction.
• Record project financials, including forecasting and vendor invoices.
• Review billing backlog and resolve obstacles with stakeholders.
• Assist in AR updates and resolve billing or tax disputes.
• Support equipment fulfillment with general admin tasks.
• Collaborate with PM on forecasting and under/over billing issues.

Skills

communication skills

problem solving

decision making

ridg judgement

task prioritization

financial systems

basic accounting

overtime weekends flexibility

Education

High School diploma or GED

Job description

Trane Technologies plc in Maitland, FL is seeking a Project Administrator to support document control, procurement, job costing, invoicing, and closeout across construction projects.

You will collaborate with Project Managers, Account Managers and other staff, maintain schedules, ensure contract compliance, and use enterprise systems to track costs and billing.

The role requires strong communication, multitasking, and basic accounting knowledge; overtime/weekends may be necessary.