Hybrid Project Administrator — Contracts & Procurement

Trane Italia; Florida; On-site; USD 39,000 - 71,000; Full time

Benefits offered by this job

Health insurance

Wellness programs

Fertility and adoption benefits

Vacation and holidays

401K match

Job summary

Trane Technologies in Maitland, FL seeks a Project Administrator to support multiple contracting projects from award through close-out. Under moderate supervision, you will handle documentation, procurement, invoicing, and cost tracking while coordinating with project teams.

You will work with PMs, engineers, and field staff to ensure on-time delivery, contract compliance, and accurate billing. The role requires a high school diploma or GED and strong communication, problem solving, and the

Qualifications

• High School diploma or GED with up to two years related experience.
• Strong communication and proactive team player.
• Experience with financial systems and basic accounting.
• Flexibility to work overtime and weekends.
• HVAC familiarity preferred but not required.
• Ability to meet tight deadlines in a fast-paced environment.

Responsibilities

• Follow standard work and processes using enterprise systems.
• Coordinate project transitions from Sales to Operations.
• Administer projects from award to close-out ensuring contract compliance.
• Manage procurement, issue POs and subcontracts.
• Coordinate monthly client invoicing per project requirements.
• Record costs, time sheets, forecasts, and vendor invoices.
• Review billing backlog with Project Managers and teams.

Skills

Communication skills

Problem solving

Decision making

Rational thinking

Good judgement

Task prioritization

Financial systems

Accounting basics

Accounts receivable

Accounts payable

HVAC familiarity

Construction law

Education

High School diploma or GED

Tools

Enterprise systems

Job description

Trane Technologies in Maitland, FL seeks a Project Administrator to support multiple contracting projects from award through close-out. Under moderate supervision, you will handle documentation, procurement, invoicing, and cost tracking while coordinating with project teams.

You will work with PMs, engineers, and field staff to ensure on-time delivery, contract compliance, and accurate billing. The role requires a high school diploma or GED and strong communication, problem solving, and the