Construction Administrative Assistant

Goldstone Construction LLC; Phoenix (AZ); On-site; USD 35,000 - 45,000; Full time

Job summary

A construction company in the Greater Phoenix Area seeks an experienced Administrative Assistant to support executives and manage daily tasks. The role involves scheduling, maintaining records, managing communications, and assisting with various administrative duties to ensure smooth operations. Candidates must possess strong organizational and communication skills, proficiency with Microsoft Office, and some construction knowledge. This is a full-time, entry-level position offering the opportunity to contribute in a dynamic environment.

Qualifications

• Strong administrative assistance skills, including organizing, scheduling, and documentation.
• Experience supporting executives with calendars and correspondence.
• Excellent communication and phone etiquette.
• Clerical skills such as record keeping, data entry, and paperwork management.
• Familiarity with construction terminology and processes.
• Ability to multitask, prioritize, and meet deadlines in a fast-paced environment.
• Extra certifications in administrative or construction coordination are a plus.

Responsibilities

• Schedule meetings and appointments for executives.
• Maintain accurate records and documentation.
• Manage daily correspondence and communications.
• Handle phone communications professionally.
• Order materials and assist with subcontractor follow up.
• Price materials for bid processes.
• Organize client material lists.
• Assist owners and Project Managers as needed.

Skills

Effective professional communication skills

Strong organizational skills

Scheduling expertise

Proficiency with Microsoft Office

Detail oriented

Construction knowledge

Ability to learn quickly

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Job description

Administrative Assistant (Construction Company)

This is a full-time, on-site position for a Construction Company located in the Greater Phoenix Area with an immediate opening for an experienced Administrative Assistant to support executives and manage daily administrative tasks. Responsibilities include scheduling, maintaining records, managing correspondence, ensuring efficient communication between teams and clients, handling phone communications, and contributing to smooth operation of the construction office.

You will work with Project Managers, Superintendents and provide administrative support to company owners. Additional duties may be assigned as needed.

Key Responsibilities

• Schedule meetings and appointments for executives.
• Maintain accurate records and documentation.
• Manage daily correspondence and communications.
• Handle phone communications professionally.
• Order materials and assist with subcontractor follow up.
• Price materials for bid processes.
• Organize client material lists.
• Assist owners and Project Managers as needed.

Required Skills

• Effective professional communication skills.
• Strong organizational skills.
• Scheduling expertise.
• Proficiency with Microsoft Office and computer skills.
• Detail oriented.
• Construction knowledge.
• Ability to learn quickly in a fast-paced environment.

Qualifications

• Strong administrative assistance skills, including organizing, scheduling, and documentation.
• Experience supporting executives with calendars and correspondence.
• Excellent communication and phone etiquette.
• Clerical skills such as record keeping, data entry, and paperwork management.
• Familiarity with construction terminology and processes.
• Proficiency using standard office software (e.g., Microsoft Office Suite).
• Ability to multitask, prioritize, and meet deadlines in a fast-paced environment.
• High school diploma or equivalent; extra certifications in administrative or construction coordination a plus.

Additional Information

• Seniority level: Entry level
• Employment type: Full-time
• Job function: Administrative
• Industry: Construction

Please send your resume along with salary requirements.